About this role
Our Ideal Candidate will have the following qualifications:
- Bachelor’s Degree or equivalent experience in business or healthcare required.
- Minimum one (1) years’ experience in a supervisor or lead role in purchase and contract negotiations, staff management, pharmaceutical purchasing and distribution required.
- Minimum three (3) years’ experience in logistics and inventory management required.
- Minimum three (3) years’ experience working within a broad spectrum of services with proven ability to identify, develop and implement repeatable and sustainable solutions leveraging resources, technology and human capital.
- Minimum two (2) to three (3) years’ experience working directly with vendor on contract negotiation, volume leveraging and vendor/vendor management.
- Proficient in the use of computer systems advanced knowledge and use of software such as MS Word, Excel, PowerPoint, and ERP. Acumatica experience preferred.
- Availability to work flexible hours, including weekends and evenings as required.
- Ability and willingness to travel within Los Angeles County.
- Reliable means of transportation for onsite and off-site work.
- If using a personal vehicle to drive for work purposes, a valid CA driver license and current auto insurance in compliance with the minimum requirements of CA vehicle code are required.
About the position:
- Abortion patients are cared for at each of our health centers, and in part through the administrative, support, and other non-clinical services provided at all PPLA locations, and by all PPLA employees. Supporting these critical services is an essential job duty, and a fundamental responsibility of all employees and contractors.
- Ensure process compliance, execution, record retention and audit readiness through education and self-reviews.
- Collaborate with other departments, including Patient Services, IT, Facilities, Finance and Revenue Cycle to recommend and support implementation of process improvements.
- Develop and implement, in collaboration with Finance & Accounting Department, a comprehensive, economic and efficient requisitioning and purchase order workflow.
- In collaboration with the Director, manage negotiations and implementation of cost-saving programs with vendors (e.g. - volume-based discounts, operational efficiencies, better payment terms, lead-time improvements).
- Create strategic and operational plans to address vendor spend portfolio prioritizing key areas of focus, and ensure at least 2 vendors can meet all critical medication and supply needs.
- Maintain long-term planning with vendors to ensure that vendor capacity stays ahead of demand.
- Manage PPLA’s vendor performance process for all PPLA vendors, including regular vendor meetings and the annual performance review accreditation requirements.
- Establish annual objectives for contract vendor performance product pricing, quality, technological support, where necessary, best practices and minority vendor commitment.
- Manage comprehensive vendor selection and management program ensuring full assessment, legal and financial compliance of all vendors. Use a thorough vendor on-boarding form which includes, among other items, verification that vendors selected have the proper licensing to sell in the state of California, adhere to FDA regulations and the Drug Supply Chain Act.
- Conduct vendor and internal quality/clinic visits to improve operational and procurement efficiency.
- Continuously find and develop new sources of supply to ensure continuity of operations.
- Analyze and identify areas of improvement for inventory performance through the development and review of monthly, quarterly, and annual financial and inventory reports, including inventory turnover and expired medication reporting.
- Develop and maintain all supply formularies.
- Develop and execute project plans for new locations, acquisition of critical medications, supplies and medical equipment, and moves and transfers.
- Responsible for external and internal warehouse management and management of adequate storage space at health centers.
- Manage direct report(s) to include but not limited to overseeing successful completion of tasks / duties, review of timesheets in a timely manner, setting productivity goals & quality of work output expectations by exercising effective judgment and addressing and/or elevating grievances (staff concerns), as appropriate.
- Adhere to PPLA’s policies and procedures for interviewing / selecting new hires, promotions, transfers, performance management and separations.
- Performs other duties as may be assigned by the director or Senior Leadership.
Generous salary and benefits package includes:
- Medical, dental, and vision coverage options for you and eligible dependents
- Free basic life/AD&D policy with additional voluntary coverage options
- Short Term Disability, Critical Illness and Accident policies
- 403(b) Retirement plan with up to 3% employer match
- Medical and Dependent Flexible Spending Account plans
- Public Transportation and Commuter Pre-Tax Reimbursements
- Generous vacation, sick, and holiday benefits
- Hiring Range: $86,000 - $103,000 annually (Exempt)