Senior Team Assistant

Grade: I
Deadline: 22 November 2026 (11:55 PM KST)

Introduction

The Green Climate Fund is the world’s largest dedicated multilateral climate fund and invests in impactful, innovative, catalytic programs and projects in developing countries across the globe As we celebrate 10 years of climate action, our portfolio has grown to over USD 22.3 billion across more than 379 projects in over 137 countries — demonstrating the transformative power of strategic climate finance at scale. In 2023, an additional USD 12.8 billion was pledged, to support our new strategic and programming cycle from 2024-2027; our ambition is to grow to become at least a USD 50 billion fund by 2030. Rooted in the core objectives of impact and efficiency, access and a focus on the most vulnerable, and mobilizing unprecedented public and private sector financial flows for climate action we have unparalleled scale and resources. Our risk appetite and flexibility enable us to bring together diverse partners and stakeholders in innovative partnerships for profound impact.

GCF is seeking talented individuals with a commitment to tackling complex global climate change challenges. You will be committed to making a positive, measurable difference through a mission-driven role, and thrive in a fast-paced, diverse environment. You will be a nurturer of people: recognizing and growing the talent around you, exemplifying values of transparency, respect and innovation. You will be committed to learning, knowledge-sharing, convening and communicating with partners to develop and implement climate action initiatives that make a profound difference to people and planet.

You will join a team of talented, committed individuals representing over 87 nationalities and bringing skills and experience from academic, scientific, private, government and nonprofit backgrounds. Together, we work with governments, communities and civil society, technical agencies, and the private sector across the world.

About the Green Climate Fund (GCF)

Set up in 2010 by the 194 countries who are Parties to the United Nations Framework Convention on Climate Change (UNFCCC), GCF takes its responsibility as the world’s largest dedicated multilateral climate fund to heart. Over the past decade GCF has funded transformative climate projects across the developing world, supporting countries in their responses and actions to tackle climate change while fostering sustainable development within their communities.

Our country-driven approach ensures that our actions are tailored to the unique circumstances and national aspirations of each nation we support. Beyond channeling public and private sector investment through diverse financing instruments, GCF builds the capacity of developing countries to take climate action through an extensive Readiness Programme equipping countries to increasingly manage their climate futures.

Headquartered in the Republic of Korea, GCF operates with a diverse and talented workforce of over 350 people.

Interested in more information?
Learn about working for GCF: https://www.greenclimate.fund/about/careers
View current vacancies: https://jobs.greenclimate.fund/

Department Introduction
The Department of Communications (DCOM) is responsible for articulating and implementing the Green Climate Fund's communications strategy to position GCF as a key global actor in climate action. DCOM ensures that GCF's external and internal narratives are consistent and aligned and supports the internal changes necessary to deliver the Fund's strategic goals. The team brings together specialists across media and content, stakeholder communications, digital, brand, design, multimedia and web, working with GCF partners and stakeholders to raise awareness of GCF's mandate and amplify the impact of its financing.

Role Summary

- Provide high quality administrative support that ensures smooth operation of the Office, Department and/or Unit to enable upward reporting lines to focus on strategic priorities.
- Manage complex calendars and meetings, prepare and control official documents and correspondences.
- Support procurement/budget/travel workflows, coordinate events and missions (including Board related cycles where applicable), and maintain reliable records and information systems with discretion and professionalism.

Duties and Responsibilities

- Manage calendar and workflow processes for managers and staff, undertake and facilitate complex scheduling, meeting preparation packs and briefing materials that ensure readiness and follow-up actions are tracked to closure.
- Draft, edit, format, and proofread letters, memos, minutes, briefs, presentations, and official correspondence to organizational standards.
- Coordinate operational processes including provision of support for procurement, budget administration, expenses and travel, including visas/security clearances and mission logistics as well as mission reports or back to office reporting.
- Plan and deliver logistics for meetings, missions, workshops, and – where applicable – Board publication cycles and sessions.
- Manage office, department or unit records through orderly digital/SharePoint filing, logs, tracking sheets, and other systematic record keeping ensuring ease of retrieval, accuracy, and confidentiality.
- Prepare logistics and relevant materials for internal/external meetings, workshops, Board publications and sessions as relevant to the office, department of unit ensuring prioritisation according to deadlines.
- Coordinate and track inputs for work, budgets and KPIs and maintain trackers and dashboards as necessary.
- Operate within established administrative, procurement, travel, and correspondence policies and practices with ability to interpret and apply guidelines to varied, time-sensitive cases.
- Anticipate conflicts, sequencing issues, and information gaps and apply prioritisation by exercising judgment in triaging sensitive requests and determining referrals or escalation.
- Propose process improvements to remove barriers to effective operations.
- Navigate typical/trivial problems including short-notice meeting reshuffles across time zones, incomplete travel or procurement submissions and reconcile data across trackers and dashboards to meet KPI or reporting deadlines.
- Facilitate daily/routine liaison with internal and external offices, departments, units, partners, and/or vendors.
- Coordinate information flow and logistics across multiple stakeholders while applying confidentiality in handling sensitive materials and employing correspondence and records standards consistently.
- Works under general direction of Head/Director with latitude to organize work, enforce documentation standards, and escalate risks.
- On-time delivery of meetings, missions, and documentation packages.
- Zero/low rework on documents due to quality, formatting, or policy non-compliance.
- Accurate records and trackers that enable reliable reporting (KPI, budget, workplan).
- Stakeholder satisfaction (internal/external) with coordination and responsiveness.
- Maintain reliable records and SharePoint repositories, trackers, and dashboards while ensuring correct classification, confidentiality, and retrieval.
- Identify process bottlenecks, recommend and implement administrative improvements in line with applicable policies and standards.
- Serve as first point of contact and handle confidential communications with tact and escalate where appropriate.
- Perform other duties as may be reasonably assigned.

Requirements (Education, experience, technical competencies required of the job)

- Bachelor’s degree in Business, Administration, Public Administration, Social Sciences, Management, or related field. Formal training in administrative/secretarial/operational services desirable.
- Minimum 3 years of relevant experience to undertake the functions, preferably with international organization experience and in a multicultural setting.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and experience with databases, tracking sheets, SharePoint and document management.
- Fluency in English required; knowledge of another UN language is an advantage; Korean may be desirable/advantageous depending on office or department needs.
- Possess strong interpersonal skills, cultural sensitivity and ability to multi task under pressure with accuracy.
- Ability to undertake work and observe strict confidentiality and integrity
- Proactive, organized and detail oriented.

For details on grade levels, salary scales and benefits, please refer to: https://www.greenclimate.fund/document/staff-regulations

The closing date for application is 22 November 2026. Applications submitted after the deadline may not be considered.

*The person assessed by the Selection Panel as most suitable for the position will be proposed for appointment. Selection among short-listed candidates will also take into account performance at interview, appropriate testing, and references.

Due to the high volume of applications we receive, only candidates under further consideration will be contacted. Candidates who are not selected for succeeding stages will be notified through the recruitment system once the selection process has been completed and the position has been filled. We encourage applicants to check the status of their applications regularly for updates

Staff members are subject to transfer or reassignment at the discretion of the Executive Director, in accordance with the Staff Regulations and Staff Rules. In the event of transfer to another Duty Station, the staff member's salary, allowances, benefits and other applicable entitlements will be subject to adjustment to reflect the conditions applicable at the Duty Station, in accordance with the Staff Regulations and Staff Rules, and other legal instruments in effect at the time of transfer.

Applications from women and nationals of developing countries are strongly encouraged to apply.

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