Payroll and Benefits Officer

Purpose

- Responsible for preparing and registering all benefits in payroll systems in a timely and qualitive manner, in line with group procedures, internal control and local laws.
- Understand the payroll system of your country as well as interface with HRIS and accounting systems.
- Responsible for the Time Off administration: absences, sickness, maternity, paternity, work accident.
- Responsible for reporting any issue to the PandB specialist or to the PandB manager (HRIS reporting, accounting problem, payroll software problem)

Responsibilities

- Collect the payroll elements on a monthly basis
- Process them in the payroll software
- In charge of the reconciliation on monthly/quarterly/annual basis of all ledger accounts impacted by the payroll
- Prepare all wage taxes instructions and payments for Payroll management and local Management to approve
- Prepare all the documents for Payroll management check and Management approval on a monthly basis
- Prepare the payroll audit documents and gather all audits documents requested from HR Admin part
- Ensure a smooth communication is in place with the Payroll Manager
- Collaborate and build relationships with International mobility specialists, HRIS team, HR admin to ensure of the accuracy of all payroll benefits and contractual information
- Responsible for payment to third parties (pension, medical coverage, unemployment insurance…)
- Prepare HeadCount reporting
- Act as focal point for all absence registration and reporting
- In charge of the Time Off accuracy and support to employees / HR community
- Request payroll and CandB related purchase orders
- ensure follow up with any third party when necessary
- support closely the employees in their understanding of the benefits and payslips
- Respond to payrollrelated inquiries and resolve concerns (tickets in Service Now) when these concerns are specific to countries

Education

- HR degree with a payroll speciality
- fluent in English
- fluent in local language for officers in countries
- knowledge of a local legislation is a must
- Good level in excel

Experience

- Good knowledge on payroll activities: regular tasks, registration
- good communication skills
- at least 2 years experience with payrolling
- Knowledge of current payroll software is a must
- Analytical and reporting skills
- Confidentiality skill
- Team spirit

Functional Competencies

Tools and data governance Diversity and inclusion Analytics and reporting Payroll Employment law Change Management Personnel administration