Remote Accounting Operations Specialist

Remote Payment Operations Associate

Full Time | Fully Remote | Finance and Operations

SUMMARY

Experience Columbus is hiring a Remote Payment Operations Associate to support payment processing, invoice review, financial recordkeeping, and transaction reconciliation. This is a full time, fully remote opportunity for candidates with experience in payment operations, accounts payable, accounts receivable, bookkeeping, or financial administration

The successful candidate will process authorized payments, verify financial documentation, maintain accurate transaction records, resolve payment discrepancies, and coordinate with internal departments and external business partners. Strong attention to detail, confidentiality, organization, and communication skills are essential

This position helps support the financial processes that contribute to the organization's daily operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Review invoices, payment requests, expense reports, and supporting documentation for completeness and accuracy

• Process authorized payments in accordance with established procedures and approval requirements

• Verify vendor information and payment instructions using approved verification procedures

• Maintain accurate electronic records of invoices, transactions, payment confirmations, and approvals

• Reconcile payment records against invoices, statements, and financial reports

• Investigate discrepancies, identify missing information, and coordinate timely resolutions

• Respond professionally to vendor and employee inquiries regarding payment status and documentaton

• Monitor pending transactions and follow up on outstanding approvals

• Assist with month end financial activities, reporting, and audit documentation

• Maintain confidentiality and protect sensitive financial informatin

• Identify opportunities to improve payment accuracy and administrative efficiency

KNOWLEDGE AND EXPERIENCE REQUIRED:

• At least 2 years of professional experience in payment operations, accounts payable, accounts receivable, bookkeeping, or financial administration

• Knowledge of invoice processing, payment procedures, transaction reconciliation, and financial documentation

• Experience using accounting software, spreadsheets, and electronic recordkeeping systems

• Understanding of financial controls, approval procedures, and confidential information management.

• High school diploma or equivalent required. Additional education in accounting, finance, or business is preferred.

SKILLS REQUIRED:

• Strong attention to detail and numerical accuracy

• Excellent written and verbal communication

• Proficiency with Microsoft Office or comparable business applications

• Strong organizational and time management skils.

• Ability to investigate discrepancies and resolve routine payment issues.

• Ability to manage competing priorities and meet deadlines.

• Ability to work independently in a fully remote environment.

Bonus Points

• Experience processing vendor payments and employee expense reimbursements

• Familiarity with corporate card transactions and payment reconciliation

• Experience in nonprofit, tourism, hospitality, or event related organizations

• Knowledge of financial reporting and audit preparation.

BEHAVIORS REQUIRED:

Demonstrates integrity, accountability, reliability, and professional discretion. Takes ownership of assigned responsibilities, follows established procedures, communicates proactively, and maintains positive working relationships with colleagues and business partners

PHYSICAL DEMANDS:

This remote computer based position requires extended periods of sitting, computer use, reviewing electronic records, and communicating by phone or video. Reasonable accommodations may be provided to qualified individuals

BENEFITS:

Benefits include health insurance, retirement savings opportunities, a 401(k) plan, and paid leave, subject to applicable company policies, plan provisions, and eligibility requirements. Confirm specific coverage and employer contributions before publication

ENVIRONMENT:

This is a fully remote, full time position. The associate will collaborate with finance colleagues and other departments through digital systems and virtual communication. Reliable internet access, a suitable confidential workspace, and availability during agreed business hours are required.

Experience Columbus is an equal opportunity employer. Employment decisions are made in accordance with applicable employment laws