Supply Chain Shipping Associate

Supply Chain Shipping Associate

Purpose

The Supply Chain Shipping Associate is responsible for supporting the timely, accurate, and compliant shipment of aircraft parts, equipment, and supplies to domestic and international locations. This position supports aircraft maintenance and operational readiness by preparing shipments, maintaining shipping documentation, tracking deliveries, and assisting with expedited logistics requirements, including Aircraft on Ground (AOG) situations.

The role works closely with Supply Chain, Maintenance, Operations, and external shipping providers to ensure materials are transported efficiently, cost-effectively, and in accordance with applicable regulations and company procedures.

Responsibilities

- Prepare, package, label, and process aircraft parts, equipment, and supplies for domestic and international shipment in accordance with company procedures and applicable regulations.

- Prepare and verify shipping documentation, including packing lists, commercial invoices, customs declarations, and other required import and export documentation.

- Monitor and track outgoing shipments, identifying and escalating transportation delays, customs issues, delivery discrepancies, or other concerns affecting timely delivery.

- Coordinate with shipping carriers, freight forwarders, customs brokers, and internal departments to support accurate and timely shipments.

- Assist in identifying and arranging expedited shipping solutions for Aircraft on Ground (AOG) situations and other time-sensitive operational requirements.

- Consolidate and optimize shipments to outstations and remote operating locations to support cost-effective transportation and timely delivery.

- Prepare, package, and process hazardous materials shipments in accordance with applicable regulations, company procedures, and required training.

- Maintain accurate shipping records, tracking information, and supporting documentation in accordance with company requirements.

- Monitor inventory levels of shipping supplies, packaging materials, and related equipment, and coordinate replenishment as needed.

- Assist with receiving, inspecting, issuing, and tracking aircraft parts, tools, and supplies as required.

- Support inventory accuracy through proper documentation, recordkeeping, and adherence to established inventory control procedures.

- Maintain an organized, clean, and safe shipping and receiving area.

- Communicate shipment status, delivery updates, and potential issues to appropriate internal stakeholders.

- Prioritize daily shipping activities based on operational requirements, delivery deadlines, and changing business needs.

- Follow established standard operating procedures (SOPs), safety requirements, and applicable regulatory guidelines.

- Support continuous improvement initiatives to enhance shipping accuracy, efficiency, and cost-effectiveness.

- Perform other related duties as assigned.

Knowledge, Skills & Abilities

- Working knowledge of shipping, receiving, inventory handling, and general logistics processes.

- Familiarity with domestic and international shipping procedures, including customs documentation and carrier requirements.

- Basic understanding of hazardous materials shipping requirements or ability to obtain required training.

- Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.

- Ability to use commercial shipping systems, including DHL, FedEx, UPS, or similar providers.

- Strong organizational and time management skills with the ability to manage multiple tasks and changing priorities.

- Strong attention to detail and accuracy in preparing shipping documentation and maintaining inventory records.

- Effective written and verbal communication skills.

- Ability to identify shipping discrepancies, troubleshoot routine issues, and escalate concerns appropriately.

- Ability to exercise sound judgment and remain productive in a fast-paced, time-sensitive environment.

- Ability to work independently with minimal supervision and collaborate effectively with team members and other departments.

- Ability to follow detailed instructions, established procedures, and standard operating procedures (SOPs).

- Strong commitment to safety, regulatory compliance, and operational efficiency.

Qualifications

Required:

- High school diploma or equivalent.

- Experience in shipping, receiving, inventory handling, materials management, or a related function.

- Experience using Microsoft Office applications.

- Familiarity with commercial shipping carriers and shipment processing systems, including DHL, FedEx, UPS, or similar providers.

- Ability to complete and maintain required hazardous materials shipping training, as applicable.

Preferred:

- Associate's or bachelor's degree in Supply Chain Management, Logistics, Business Administration, Aviation Management, or a related field.

- Two (2) or more years of experience in aviation, aerospace, shipping, receiving, or supply chain operations.

- Experience preparing international shipments and associated customs documentation.

- Experience supporting aviation maintenance operations or Aircraft on Ground (AOG) shipping requirements.

- Hazardous materials shipping training or certification, as applicable.

- Experience using inventory management or enterprise resource planning (ERP) systems.

Physical Requirements

- Ability to stand and walk for extended periods throughout the workday.

- Ability to frequently bend, stoop, reach, kneel, and perform other physical activities associated with shipping, receiving, and material handling.

- Ability to lift, carry, push, or pull materials and packages weighing up to 50 pounds, with or without reasonable accommodation.

- Ability to perform repetitive tasks involving packaging, labeling, sorting, and handling aircraft parts and supplies.

- Ability to operate computers, shipping equipment, and standard warehouse equipment.

- Ability to perform the essential functions of the position, with or without reasonable accommodation.

Work Environment

- Work is performed in a combination of office, warehouse, shipping and receiving, and aviation-related operational environments.

- May be exposed to varying temperatures, noise levels, moving equipment, and other conditions commonly associated with warehouse and aviation operations.

- Must comply with applicable safety procedures and utilize required personal protective equipment (PPE).

- May be required to work flexible hours or respond to time-sensitive shipping requirements based on operational needs.

- Occasional travel may be required based on business needs.

B ristow Group is an Equal Opportunity Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.