Meetings and Incentives Program Cooridnator

Job Title:   Andavo Meetings & Incentives Program Coordinator
Department:   AMI  
Reports to:  Beth Faller, Vice President AMI
Location:   Denver

This position is accountable for a variety of administrative and program management tasks. You will support the AMI Meetings and Incentive Team by assisting with responsibilities listed below and additional tasks as needed.

Responsibilities:
- Responsible for building and managing Cvent registration websites and mobile apps
- Shadow and assist AMI team as needed with rooming lists, transportation manifests, attendee registration, review registration websites, hotel BEOs and other planning responsibilities as needed.
- Create and/or assist in client proposals, site inspection agendas, budgets and program resumes as needed
- Support onsite program staff with printing and shipping needs
- Gain planning experience to manage limited-service programs and act as a secondary planner to Senior Program Managers  
- Hotel and venue sourcing for small groups
- Manage hotel commission payments
- Manage Social Media platforms
- Participate in trainings to gain a high level of industry knowledge
- Attend industry events when applicable
- Maintain a positive attitude with clients, attendees and coworkers
- Ability to work on multiple programs simultaneously 
- Generate reports and assist in accounting tasks
- Participate in client’s calls and manage agendas and meeting notes

Requirements:
- 2+ years meetings industry experience    
- Must have excellent oral and written communication skills
- Comfortable communicating with clients and being on camera for meetings as needed
- Proficient in Microsoft Outlook, Word, Excel, Power Point -  Cvent Registration Software preferred
- Ability to stay organized and prioritize is essential
- Excellent attention to detail and grammar
- Ability to work both independently and in a team environment
- Comfortable adapting to change and working in a fast-paced environment that requires multi-tasking, flexibility and the ability to work effectively under pressure
- Self-motivated with a desire to positively contribute to the team
- Experienced in Social Media platforms
- Maintain a strong focus on customer service and a proactive, solution driven mentality