About this role
Position: Quality Assurance Coordinator
Location: Glasgow
Department: Operations
Reports to: Director, Quality Assurance
# Position Summary
The Quality Assurance Coordinator provides administrative support for the company’s integrated management system, office audits and certifications.
# Major Responsibilities
- Prioritise health, safety and environmental compliance at all times.
- Administer document changes to the Integrated Management System.
- Prepare and issue the General Notices Revision Log and Cover Note.
- Track acknowledgement and confirmation of implementation of General Notices.
- Maintain the legislation register.
- Maintain regulatory plans, including the SOPEP, SMPEP and Vessel Response Plan.
- Maintain the external office audit tracker.
- Arrange schedules and agendas for external office audits.
- Collate departmental documents ahead of office audits.
- Record external office audit findings and responses in NS HSEQ system.
- Coordinate the inter-departmental TMSA review and update TMSA self-assessment in OCIMF database.
- Coordinate and compile input for company management review material.
- Administer and despatch logbooks to vessels.
- Carry out any other duties assigned by the line manager.
Requirements (Knowledge, Skills & Abilities)
- A high level of competency in using MS applications and database entry.
- Strong organisational skills.
- Excellent attention to detail and work ethic.
- Strong teamwork, interpersonal, and communication skills.
Preferred
- Knowledge of maritime shipping industry.
- Experience working in a comparable role with similar systems (e.g., DocMap, ABS NS System, OCIMF TMSA).