Capital Campaign Manager

OUR MISSION

Our School, founded on Jewish values, is about who our children can become and how they can help others become who they might be. Because the world our children will create tomorrow is born in the School we build today, our mission is to educate our children so they can surpass us.

POSITION OVERVIEW

This position advances Milken Community Schools capital campaign by managing the systems, communications, and materials that move donors from cultivation to commitment. Reporting to the Director of Philanthropy with a dotted line to the Associate Head of School for External Relations, the role tracks campaign activity and prospect progress, manages campaign communications, produces donor proposals and impact reports, and oversees campaign naming opportunities and signage. This is a behind-the-scenes role and does not carry a fundraising portfolio. The ideal candidate combines strategic thinking, exceptional writing, and meticulous project management.

SPECIFIC RESPONSIBILITIES

Moves Management and Prospect Tracking

- Manage the capital campaign moves management process, ensuring every active prospect has an assigned solicitor, a current stage, a strategy, and a clear next step.

- Lead moves management meetings, including agendas, supporting materials, and tracking of decisions and next steps.

- Partner with Development leadership on individualized cultivation and solicitation plans for prospective and current donors.

- Maintain campaign prospect lists and work with colleagues to identify, segment, and prioritize prospects.

- Support donor cultivation events and campus tours, including preparation and follow-up.

Donor Proposals

- Write and produce customized donor proposals and presentations that connect philanthropic interests with school priorities.

- Manage each proposal from request to delivery, including timelines, internal review, and approvals.

- Coordinate with the Associate Head of Schools office on briefing materials for school leadership ahead of donor meetings.

- Coordinate with the Associate Head of Schools office on the preparation and review of gift agreements, ensuring alignment with approved gift terms and recognition commitments.

Stewardship and Impact Reporting

- Produce personalized impact reports and program updates for Capital Campaign and Annual Fund donors, including donors to the Weisberg program and other donor-funded initiatives.

- Gather stories, photographs, data, and outcomes that show the impact of philanthropy.

- Maintain a calendar of impact report commitments to ensure every report is accurate and delivered on time.

- Manage the campaigns naming and funding opportunities, maintaining a centralized inventory of giving levels, availability, and recognition commitments.

- Ensure donor names and recognition language match approved agreements and donor preferences.

Campaign Communications

- Assist as needed in preparing campaign materials, including case statements, campaign updates, donor newsletters, and talking points for school leadership and volunteers.

- Partner with the Communications team to keep campaign messaging and branding consistent across print, digital, and event materials.

Campaign Tracking and Reporting

- Track campaign activity and progress toward goals, including gifts, pledges, outstanding proposals, and the prospect pipeline.

- Partner with the Database Lead to ensure campaign gifts, pledges, and prospect activity are recorded accurately in Raisers Edge.

- Maintain the internal campaign calendar and translate campaign priorities into project plans with clear owners, deadlines, and deliverables.

QUALIFICATIONS

- Bachelors degree.

- Relevant experience in development, donor relations, advancement communications, or project management, including internships, preferred.

- Commitment to Milken Community Schools mission and an appreciation for Jewish education, values, and community.

- Exceptional writing and editing skills, with the ability to turn complex priorities into clear, persuasive donor materials.

- Strong verbal communication and interpersonal skills.

- Comfort creating polished presentations, proposals, and donor materials using design and productivity tools.

- Strong organizational and project management skills, with the ability to manage competing priorities and meet deadlines.

- Sound judgment and meticulous attention to detail.

- Ability to coordinate work across teams and build strong relationships with colleagues, volunteers, and school leaders.

- Proficiency with donor databases and using data to inform fundraising strategy. Familiarity with Blackbaud Raisers Edge is preferred.

- Discretion in handling confidential donor and school information.

STANDARD ON CAMPUS HOURS

Start Time: M-F 7:30AM

End Time: M-TH: 4:00PM; F: 3:00PM

*All schedules are subject to change. Occasional schedule adjustments may be needed to support school events and campus activities. Weekend work may also be required.

SALARY RANGE: $80,000–$85,000 (Annually)

Milken strives to be a nurturing, diverse and inclusive community. It is a vibrant academic home, drawing faculty and staff from the spectrum of faith, social and cultural backgrounds.

Milken is committed to attracting, developing, and retaining exceptional talent. We offer competitive salaries and benefits ( view here ) and a rare opportunity to do the kind of work that stays with you—building something meaningful alongside colleagues who care deeply, and helping young people become the leaders our world needs. Explore our other opportunities here.