Project Manager

Project managers are responsible for planning and overseeing projects to ensure they are completed in a timely fashion and within budget. Project managers plan and designate project resources, follow budgets, monitor progress, and keep the team (estimators, sales team, engineers) informed the entire way. A Project Manager is responsible for following the scope and working with the on-site Supervisor to carry out a scope of work until completion. The Project Manager is responsible for monitoring the man hour budget to ensure the total hours for a project do not exceed the allowable budget. A Project Manager will discuss with the Operations Manager, the manpower/qualifications of personnel required to complete assigned project(s). As a Project Manager, daily communication with team leads and POC’S is critical to ensuring project goals and expectations are met.

Project Manager (I) Expectations and Responsibilities

- Review all information ask questions as needed to gain full understanding of job and expectations

- Take over as POC for onsite customer issues

- Determine crew size based on scope/deadlines/etc

- Final drawings based on scope given (review with sales/estimating)

- Implement material ordering requests to warehouse Manager

- Develop plan for both on-site and warehouse support as needed and coordinate with warehouse manager

- Set expectations for % job completion by day/week

- Review and coordinate with Foreman and provide a clear path of execution

- Support foreman in decision making /future planning

- Ensure Foreman and project are on track while complying with all site and TG regulations

- Set up, Update and track project in Assignar and Acumatica

- Provide updates on Past/Present/Future status of job weekly or more if needed to all needed parties

- Take part in all meetings related to Job

- Work with dispatch on crew size variations as needed

- Coordinate all material needs/deliveries from warehouse with Client and Warehouse Manager

- Review all reports and take action as needed

- Reports directly to Director of Project Management

- Arranges any equipment rental to and from Job site

- Make sure Foreman is submitting needed daily logs and write ups

- Identify any Foreman that could move into a PM role

- Mentor all Foreman and assist in their growth within TG

- Site Visits at least every 3 days to put eyes on progress and handle any on site issues

- Make all travel arrangements and co-ordinate OOT work

- Additional responsibilities as needed/required

- Manage Sub-contractors

- Calculate materials needed – request quotes/purchase orders, track/receive materials

- Define sequence and estimate duration of activity – develop and maintain schedule

- Set targets/milestones, minimize bureaucracy, and maintain project focus to meet deadlines

- Request/obtain access for members/vendors Work with POC/security to facilitate staging areas

- Create project folder (scope of work, schedule, material list…) and facilitate kick off meeting with Foreman and Team lead to ensure complete understanding of project

- Maintain daily log of project to include status of project, materials, manning, and back-up conversations with POC or others that could have an impact on scope or schedule

- Follow up with customer via e-mail after any verbal conversation outlining what was discussed

- Provide leadership and oversight of Foreman, Team Leads supervisors and crew, complete disciplinary paperwork as needed

- Oversite of time sheets should be done and log the hours of every person involved in the project, teach or correct Foreman and team leads on the process and make needed corrections within scheduling software.

- Continuous monitoring of project and provide Dispatch daily feedback on manning requirements

- Manage and track job resources to ensure job meets budget based on scope of work and allocated resources

- Resolve issues that arise with vendors/customers, request help as needed and annotate everything

- Maintain constant quality control and adherence to TG/safety standards

- Monitor job to ensure job is complete, material and equipment are removed from site

- Perform Site Walk with client or county inspector as req

- Final reports, documentation – everything completed/signed off, all receipts turned in, change orders, punch list, billing (e-mail AP) and what could have been done better

- Responsible for reviewing all Assignar forms completed for their jobs

- Coordinate with QC for Site Walks and Inspections

- Responsible for reviewing; and taking appropriate action if needed, Discipline and incident reports

- Update Acumatica and submit billing

- Customer satisfaction remains a top priority

- Review all Job Cost reports

- COLLABORATION with all other team members

- Perform site-walk and prepare RFIs for potential projects

- Determine/define scope of work

- Predict resources (manning/material/equipment) need for project

- Prepare quotes/budgets

- Submit drawings and permit application to county and pick up permits when ready

- Develop and coordinate schedules with operations and clients

- Manage contracts and monitor progress (adjust as needed)

- Easily manage multiple jobs with minimal assistance

- Measure project performance and identify areas for improvement

- Run Job Cost report review and attached to Job

Qualifications

Required skills

- Enhanced leadership skills and proficient in Excel, Sage

- Positive attitude, professionalism, and leadership skills – with effective oral and written communication

- Thorough understanding of the type of work involved in the project to be managed