Accounts Receivable Clerk

Accounts Receivable Analyst

Immediate Start Job Description The Accounts Receivable Clerk supports the financial operations of a fast-paced food manufacturing facility by ensuring the accurate and timely processing of customer invoices, collections, cash applications, account reconciliations, and related accounting activities. This role plays a critical part in maintaining cash flow, supporting strong customer relationships, and ensuring compliance with company policies and accounting standards. The position requires a detail-oriented, organized professional who can manage multiple priorities while collaborating closely with Sales, Customer Service, Operations, Warehouse, and Finance teams. Responsibilities

- Generate and distribute customer invoices accurately and on time, ensuring all billing information is complete and correct.
- Apply customer payments received via ACH, wire transfers, checks, and credit cards to the appropriate accounts in a timely manner.
- Monitor and maintain customer account balances and aging reports to track outstanding receivables and identify past-due accounts.
- Follow up on past-due accounts through professional communication with customers regarding payment status and collection efforts.
- Research and resolve customer billing discrepancies, deductions, chargebacks, and short payments to maintain accurate account records.
- Process customer credit memos and adjustments in accordance with company policies and established approval procedures.
- Review customer purchase orders and shipping documentation to ensure billing accuracy and alignment with delivered goods and services.
- Respond promptly and professionally to customer inquiries related to invoices, statements, payments, and account balances.
- Work closely with Customer Service and Sales teams to resolve customer disputes, collection issues, and retailer deduction matters.
- Maintain positive, professional relationships with customers while ensuring timely collections and adherence to payment terms.
- Reconcile the accounts receivable subledger to the general ledger to ensure accuracy and completeness of financial records.
- Prepare customer statements and aging reports for internal review and distribution to customers as needed.
- Assist with month-end and year-end closing activities by providing accounts receivable reports, reconciliations, and supporting documentation.
- Support internal and external audits by compiling and providing requested documentation, analyses, and explanations of AR activity.
- Maintain accurate electronic and paper filing systems for accounts receivable records to ensure proper documentation and easy retrieval.
- Collaborate with Operations and Warehouse teams to verify shipping and delivery details when resolving billing or deduction issues.
- Use ERP systems and Excel-based reports to track, analyze, and report on accounts receivable performance and trends.
- Protect sensitive financial and customer information by handling all records and communications with discretion and confidentiality.

Essential Skills

- Minimum 2 years of accounts receivable, accounting, or bookkeeping experience.
- Proficiency with Microsoft Excel and Outlook.
- Strong understanding of accounts receivable processes and basic accounting principles.
- Ability to analyze account discrepancies and resolve issues effectively.
- Strong organizational skills with exceptional attention to detail.
- Effective verbal and written communication skills.
- Ability to prioritize workload and meet deadlines in a fast-paced environment.
- Strong customer service and relationship-building abilities.
- Ability to handle confidential information with discretion.

Additional Skills & Qualifications

- Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
- Manufacturing or food manufacturing industry experience preferred.
- Experience with food manufacturing, distribution, or consumer packaged goods environments..
- Knowledge of ERP systems such as SAP, NetSuite, Microsoft Dynamics, Sage, or similar platforms.
- Experience preparing aging reports and customer statements.
- Worked with cash application, collections, and account reconciliation in a business environment.
Job Type & Location
This is a Contract position based out of Manteno, IL.
Pay and Benefits
The pay range for this position is $24.00 - $26.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Manteno, IL.
Application Deadline
This position is anticipated to close on Nov 20, 2026.
Workplace Type
This is a fully onsite position in Manteno,IL.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.