About this role
Position Summary
The HSE & Field Administrator provides administrative support to YCI's HSE and Site Operations teams. This role keeps safety documentation, training records and field paperwork organized, accurate and audit-ready, so HSE Coordinators and Site Superintendents can stay focused on the work in the field.
Key Responsibilities
HSE Administration
- Maintain the YCI training matrix and employee certification records in BIS.
- Schedule safety training, book third-party courses and coordinate attendance.
- Prepare orientation packages for new hires, subcontractors and site visitors, and file completed orientation records.
- Collect, check for completeness and file field-level hazard assessments, toolbox talks, inspections and safety meeting minutes.
- Enter incident, near-miss and first aid reports into the tracking system and follow corrective actions through to close-out.
- Compile monthly HSE statistics (hours worked, incidents, training completion) for the HSE Manager.
- Maintain COR audit files and gather documentation for internal and external audits.
- Track subcontractor safety prequalification documents, including WCB clearance letters, insurance certificates and COR/SECOR status.
- Maintain the SDS library and inventory of PPE and first aid supplies; order as required .
- Monitor and maintain third party compliance systems ( ISNet , Avetta, etc.)
- Coordinate and assist in COR audits.
- Update and make changes to HSMP as needed.
Field Administration
- Set up and maintain site document binders and required postings (permits, emergency response plans, legislated postings).
- Collect and verify field timesheets and submit them to payroll on schedule.
- Track tools, equipment and rentals assigned to each site; coordinate deliveries, pickups and returns.
- Order site supplies and process related purchase documentation.
- Maintain site personnel lists and daily sign-in records.
- Provide general administrative support to the Site Operations team.
What you bring to York
- High school diploma; post-secondary certificate in Office Administration, Occupational Health & Safety or a related field is an asset.
- 2+ years of administrative experience, ideally in construction or a safety-focused environment.
- Working knowledge of Alberta OHS legislation and the COR program is an asset.
- Valid Class 5 driver's license and reliable transportation to job sites.
- Ability to forge, grow and maintain positive relationships with multiple groups
- Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy with attention to detail
- Ability to work collaboratively with a positive attitude
Core Competencies
- Knowledge of HSE R egulations
- Communication
- Relationship Management
- Hustle
- Detail-Orientation