Human Resources Manager

Job Title: Human Resources Manager

Location: Minneola Healthcare, Minneola, KS

Job Type: Full-time

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The Human Resources Manager is responsible for the leadership, management, and oversight of the Human Resources and Payroll departments for Minneola Healthcare. This position serves as a resource to leadership, managers, and employees regarding human resources practices, employment matters, policies and procedures, employee relations, payroll, recruitment, retention, and applicable employment laws and regulations.
The Human Resources Manager is responsible for ensuring Human Resources and Payroll functions are completed accurately, consistently, timely, and in accordance with organizational policies and applicable federal and state laws and regulations. This position leads the development and maintenance of HR policies, procedures, and the employee handbook and provides guidance to managers regarding performance management, employee concerns, disciplinary actions, and other employment matters.
The Human Resources Manager will demonstrate professionalism, confidentiality, sound judgment, effective communication, and a commitment to supporting a positive workplace culture throughout Minneola Healthcare.

JOB RELATIONSHIPS:

Responsible to: Chief Operating Officer (COO)
Workers Supervised: Human Resources and Payroll department employees.
Interrelationships: Works closely with the CEO, COO, executive leadership team, department managers, supervisors, employees, providers, Payroll, Finance, Compliance, and other departments throughout Minneola Healthcare. May also interact with employment attorneys, benefits providers, insurance carriers, regulatory agencies, recruiters, educational institutions, and other outside organizations.

RESPONSIBILITIES AND AUTHORITIES:

- Provides leadership, direction, and oversight for the Human Resources and Payroll departments.

- Supervises, supports, and evaluates employees assigned to Human Resources and Payroll and ensures responsibilities are completed accurately and timely.

- Develops, reviews, revises, and maintains Human Resources policies and procedures to ensure they remain current, effective, consistent, and compliant with organizational expectations and applicable laws and regulations.

- Leads the development, maintenance, and periodic review of the Minneola Healthcare Employee Handbook and coordinates updates as employment laws, regulations, benefits, or organizational practices change.

- Maintains current working knowledge of federal and Kansas employment laws and regulations applicable to Minneola Healthcare, including wage and hour requirements, leave requirements, equal employment opportunity, workplace accommodations, employee benefits, and other employment-related requirements.

- Monitors organizational employment practices for compliance with applicable federal and state employment laws, regulations, organizational policies, and established procedures.

- Provides guidance and support to managers and supervisors regarding employee relations, personnel issues, interpretation of policies, performance concerns, attendance matters, and appropriate application of Human Resources practices.

- Guides managers through employee disciplinary processes to promote consistent, fair, timely, and appropriately documented corrective action.

- Assists with employee investigations and workplace concerns as appropriate, coordinating with the COO, executive leadership, Compliance, or legal counsel when necessary.

- Oversees the organization's performance review process and works with managers to ensure employee evaluations are completed accurately, consistently, appropriately, and within established timeframes.

- Provides education and support to managers regarding effective performance evaluations, performance improvement plans, coaching, counseling, and documentation.

- Leads new employee orientation and ensures newly hired employees receive appropriate organizational education, policies, required documentation, benefits information, and other information necessary for successful employment.

- Oversees the employee onboarding process and coordinates with hiring managers and applicable departments to promote an organized and positive onboarding experience.

- Ensures required pre-employment documentation, background checks, health requirements, employment eligibility documentation, and other onboarding requirements are completed prior to or upon employment as applicable.

- Participates in organization-wide recruitment efforts, including job postings, applicant review, interviewing, candidate communication, employment offers, recruitment events, and development of recruitment strategies.

- Partners with leadership and department managers to identify workforce needs and develop strategies to recruit qualified employees for difficult-to-fill and high-priority positions.

- Participates in the development and implementation of employee retention strategies designed to improve employee engagement, satisfaction, development, and long-term retention.

- Monitors recruitment, turnover, vacancies, retention, and other workforce indicators and provides relevant information to the COO and executive leadership as requested.

- Oversees employee personnel records and ensures documentation is maintained securely, accurately, confidentially, and in accordance with legal and organizational record-retention requirements.

- Maintains appropriate confidentiality of employee, payroll, compensation, medical, disciplinary, and other sensitive information.

- Oversees administration of employee leave programs and coordinates applicable documentation and communication regarding FMLA, ADA accommodations, workers' compensation, and other applicable leave or accommodation processes.

- Assists with administration and communication of employee compensation and benefit programs and serves as a resource for employees regarding available benefits.

- Provides oversight of payroll processes to ensure employees are paid accurately and timely and payroll practices comply with applicable wage and hour requirements and organizational policies.

- Works with Payroll and department managers to address timekeeping, payroll, deductions, leave balances, compensation changes, and other payroll-related matters.

- Reviews Human Resources and Payroll processes for opportunities to improve accuracy, efficiency, internal controls, employee service, and regulatory compliance.

- Maintains current job descriptions and works with department managers to develop and update job descriptions as duties, organizational needs, or regulatory requirements change.

- Coordinates employee status changes, transfers, promotions, compensation changes, and separation processes and ensures appropriate supporting documentation is completed.

- Coordinates employee offboarding and ensures appropriate documentation, final payroll information, benefit notifications, property return, system access notifications, and other separation responsibilities are completed.

- Serves as a resource to employees regarding Human Resources policies, benefits, workplace concerns, and employment-related questions.

- Promotes fair and consistent application of organizational policies and employment practices throughout Minneola Healthcare.

- Maintains appropriate Human Resources records and prepares reports, documentation, or workforce information for organizational leadership as requested.

- Participates in organizational compliance, accreditation, regulatory, audit, and survey activities related to Human Resources and employment practices.

- Supports a culture of professionalism, accountability, respect, employee engagement, and continuous improvement.

- Participates in organization-wide initiatives and events designed to strengthen employee engagement, workplace culture, recruitment, retention, and relationships across Minneola Healthcare.

- Keeps the Chief Operating Officer informed of significant employee relations issues, compliance concerns, staffing risks, payroll concerns, or other Human Resources matters that may affect the organization.

- Works collaboratively with organizational leadership to support Minneola Healthcare's strategic goals and workforce needs.

- Attends meetings, trainings, and educational programs as required or appropriate to the position.

- Performs all other duties as assigned.

QUALIFICATIONS:

- Bachelor's degree in Human Resources, Business Administration, Healthcare Administration, Organizational Leadership, or a related field preferred.

- A combination of relevant education and significant Human Resources experience may be considered.

- Prior Human Resources leadership or management experience strongly preferred.

- Working knowledge of federal and Kansas employment laws and regulations required.

- Knowledge of Human Resources practices related to employee relations, recruitment, onboarding, performance management, disciplinary action, compensation, benefits, leave administration, and employment compliance required.

- Working knowledge of payroll processes, wage and hour requirements, and timekeeping practices preferred.

- Must possess excellent written and verbal communication skills.

- Must demonstrate strong organizational, critical-thinking, problem-solving, conflict-resolution, and interpersonal skills.

- Must demonstrate sound judgment and the ability to address sensitive and complex employee matters professionally.

- Must demonstrate a high level of integrity and maintain strict confidentiality regarding employee and organizational information.

- Must possess proficient computer skills and the ability to effectively utilize Human Resources, payroll, Microsoft Office, and other applicable information systems.

- Must be able to establish effective working relationships with employees, managers, providers, executive leadership, and outside organizations.

TRAINING AND EXPERIENCE:

Human Resources experience involving employee relations, recruitment, policy development, employment compliance, performance management, onboarding, and related HR functions is required. Experience supervising Human Resources and/or Payroll functions is strongly preferred.
The Human Resources Manager is expected to maintain ongoing education regarding changes in federal and Kansas employment laws, Human Resources best practices, payroll requirements, employee benefits, recruitment and retention strategies, and other regulatory requirements applicable to the position.

PHYSICAL REQUIREMENTS:

Must be in good general health and demonstrate the ability to perform the essential functions of the position.
Must be able to sit, stand, walk, bend, and move intermittently throughout the workday.
Must be able to perform prolonged periods of computer and desk work and communicate effectively in person, by telephone, electronically, and in meetings.
Must be able to travel between Minneola Healthcare facilities and attend meetings, recruitment activities, educational programs, or other organizational events as necessary.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.<!--ScriptorEndFragment-->