Household Manager & Family Assistant (with Meal Prep Support)

Job Title: Household Manager & Family Assistant (with Meal Prep Support)

Location: Brooklyn, NY 11231

Employment Type: Part-time, 15-20 hours per week

Schedule: M-Thurs, 3 days/week; 3-4 hours/day; flexible within 8am-6pm timeframe. Occasional weekend hours with advance notice

Compensation: $40-$45/hr

Start Date: ASAP

Requirements

- Must be authorized to work in the United States.
- Maintain a smoke-free environment
- Comfortable working in a home with a large, energetic dog.
- Previous childcare experience a plus

About Our Family

We’re a warm, welcoming, and dynamic family seeking an exceptional Household Manager & Family Assistant who thrives on creating order, anticipating needs, and making everyday life feel effortless. With a sweet young baby, a lovable Bernese Mountain Dog, and two busy professional schedules, our home is full of life, and we're looking for someone who genuinely enjoys being the person who keeps all the moving pieces running seamlessly behind the scenes.

This is an exciting opportunity for a highly organized, resourceful, and proactive professional who takes pride in creating a well-run home. We already have dedicated childcare and housekeeping support in place, so we're not looking for someone to simply tackle a daily to-do list. We're looking for someone who sees the bigger picture, takes true ownership, and brings thoughtful solutions before they're even needed.

From managing household logistics and coordinating schedules to streamlining systems, overseeing projects, and staying one step ahead of our family's needs, you'll serve as the central point of organization that keeps our home running smoothly. The ideal person is equal parts strategic thinker and hands-on problem solver — someone who notices the little things, confidently manages the big things, and finds genuine satisfaction in making life easier for others.

More than anything, we’re looking for a trusted partner in our home: someone who brings positive energy, sound judgment, discretion, and a natural sense of ownership to the role. If you're the kind of person who loves turning complexity into calm, creating systems that actually work, and making a meaningful difference in a family's day-to-day life, we'd love to meet you!

Who You Are / What We're Looking For

- Proactive & Self-Directed: You naturally notice what needs to be done and take initiative without requiring constant direction. Whether it's restocking supplies, resetting a room, or preparing for the next day's activities, you enjoy staying a step ahead.
- Highly Organized & Detail-Oriented: You love creating order, maintaining household systems, and making sure the little things don't fall through the cracks. You can confidently balance daily routines with longer-term organizational projects.
- Reliable, Punctual & Consistent: You understand how important dependable support is to a busy family. You arrive on time, follow through on commitments, and provide a reassuring sense of consistency.
- Flexible & Adaptable: You understand that family schedules can shift, especially during demanding work periods. You are comfortable adjusting priorities and providing occasional additional evening or weekend support with advance notice.
- Comfortable in the Kitchen: You enjoy preparing simple, healthy, family-friendly meals and can confidently follow recipes. You don't need to be a professional chef, but you are happy taking ownership of child and adult meal preparation.
- A Thoughtful Communicator: You are friendly, responsive, and professional. You communicate clearly, keep parents informed, respect household boundaries, and know when to ask questions or take initiative.
- Tech-Comfortable & Resourceful: You are comfortable using shared calendars, running shopping lists, and digital tools to keep household information organized and accessible.
- Collaborative & Long-Term Minded: You appreciate a positive working relationship built on mutual respect and trust. You enjoy becoming familiar with a family's preferences and routines and take pride in being a dependable, lasting source of support.

Key Responsibilities

Household Organization & Maintenance

- Build and implement household systems that create structure, consistency, and ease throughout the home.
- Own the daily household reset, including tidying surfaces, managing dishes, resetting high-traffic areas, and preparing the home for the weekly cleaning team.
- Proactively manage recurring household maintenance and upkeep, including batteries, light bulbs, smoke detectors, humidifiers, air purifiers, and other routine needs.
- Keep high-traffic areas organized and functional, including the entryway, and living areas
- Manage seasonal transitions, including clothing rotations and related storage.
- Coordinate donations and ongoing decluttering and organization.
- Support entertaining and holiday preparation, helping the family prepare the home and manage the details that make hosting easier.
- Take ownership of organizational projects as they arise, from closets to storage solutions and household inventory.

Meal Support

- Establish and maintain a weekly meal-planning system aligned with the family’s schedule and preferences
- Prepare healthy batch style adult dinners 4x/week; prepare child’s lunches and dinners for the week
- Coordinate grocery shopping to ensure the kitchen is stocked with ingredients and staples needed for planned meals
- Kitchen clean-up and maintenance

Laundry & Linens

- Wash, fold, and organize adult laundry
- Complete ironing and steaming as needed
- Maintain a tidy and well stocked laundry area

Inventory & Errands

- Own household supply management, including maintaining inventory, anticipating needs, and keeping pantry and household essentials consistently stocked.
- Coordinate grocery shopping and deliveries, returns, dry cleaning, gift purchases, and other household errands.
- Provide mail and package handling, including breaking down boxes

Vendor & Property Oversight

- Serve as the primary point of contact for vendors and service providers at the home, both for recurring and ad hoc visits, including gardeners, and handyman services
- Manage outdoor space
- Research quotes and coordinate repairs needed, i.e. installing drapery hardware

Administrative & Family Support

- Maintain and optimize household shared calendar systems, including Skylight.
- Ensure schedules, commitments, appointments, activities, and logistics are accurately captured and easy to manage.
- Provide proactive reminders regarding upcoming events, appointments, deadlines, and schedule changes, i.e. pediatric appointments.
- Assist with coordinating appointments and scheduling, including dog grooming.

Vehicle Upkeep

- Occasional support with alternate side parking for the family vehicle

How to Apply

Please send a short intro letter, an updated resume, and 3 professional references with contact information to be considered. This role requires a background check.

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