About this role
### Salary
The national salary range is £57,398 - £63,139, London salary range is £60,518 - £68,357. Your salary will be dependent on your base location
Job description
HMPPS Band 8
This a national business continuity role supporting resilience across HMPPS prisons and the candidate will need CBCI accreditation. It requires someone flexible and able to work confidently with operational establishments, probation sites – therefore knowledge/experience in these areas are essential and also work confidently with senior stakeholders and cross-government to provide specialist business continuity advice, support preparedness and assurance activity, and contribute to the response to significant national operational disruption. Extensive travel across HMPPS estate is a requirement of the role.
Overview of the job
The role supports the HMPPS Head of Business Continuity and Resilience by providing operational facing support to local business continuity leads, ensuring consistent business continuity procedures are in place across England and Wales.
Responsible for the implementation of HMPPS corporate policy and governance framework for business continuity and resilience across HMPPS and provides advice and assurance to HQ and front line including CRCs and Privately Operated Prisons.
This is an non-operational role
Summary
The post holder(s) is responsible for the implementation of the HMPPS HQ business continuity plan in accordance with the requirements of the current British Standard and International Standard (BS25999/ISO22301).
The post holder(s) will provide NPS/HMPS with operational facing support, ensuring consistent BC procedures are in place across England and Wales. The role assures, assists and advises all BC Leads and NPS/HMPS Outstations to ensure compliance with Probation Instruction 01/16, Prison Instruction 13/2014 and ISO22301.
The post holder(s) will be required to work jointly sharing best practice and promoting a consolidated approach to BC across HMPPS, whilst ensuring a full working knowledge of each other’s area of work to ensure continuity during times of absence and leave.
Responsibilities, Activities and Duties
You will be required to carry out the following responsibilities, activities and duties:
• Responsible for providing advice and support to senior management and staff across HMPPS and other offices on business continuity issues.
• Accountable for liaison with HMPPS management, front line business continuity leads, and other stakeholders to ensure business continuity documentation remains up to date.
• Assess, develop and deliver business continuity testing and exercise programmes for HQ and front line services.
• Responsible for the management, development and implementation of a national assurance programme for business continuity across HMPPS.
• Responsible for the maintenance of the HQ Business Continuity Document Set ensuring compliance with BS25999/ISO22301.
• Provide support to the MoJ Business Continuity Team during emergencies, monitor information from Cabinet Office, police, media and other secretariat duties as required.
• Responsible for the maintenance of the HMPPS agency level business continuity risk register.
• Assist programme managers to ensure business continuity arrangements are fully integrated in current and future projects, including the reviewing of contracts on behalf of HMPPS.
• Work with pan government colleagues to ensure HMPPS interest is represented when reviews of national plans take place.
• Create and maintain a national reporting database of HMPPS compliance with business continuity procedures.
• Direct support to local business continuity leads during business continuity incidents.
• Report all business continuity incidents across HMPPS to MoJ.
• Represent HMPPS at national boards, such as those for strategic flu planning, national loss of power planning.
• Develop and implement new working practices to support local business continuity leads in the delivery of business continuity.
• Share best practice across HMPPS.
• Work with agencies such as Youth Custody Services to establish a required standard of business continuity.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
Behaviours
• Changing and Improving
• Delivering at Pace
• Making Effective Decisions
• Communicating and Influencing
Essential Experience
• The role holder must have previous experience of liaising and working with a diverse set of stakeholders, including senior members of staff
• Previous exposure to effective leadership, interpersonal and communication
skills
• Understanding of the potential impacts of political direction to ensure that the wider impacts on business continuity are communicated to all key stakeholders
• The role holder must be able to negotiate with and influence internal and external business continuity stakeholders
Technical Requirements
• Must hold a valid BCI certificate (CBCI)
• Knowledge of HMPPS Governance and Assurance processes and how business continuity underpins the organisation’s function
• Underpinning Knowledge of business continuity processes
• Insight and understanding of MOJ and CCS continuity management structures and culture
Ability
• Communication skills; Verbal, non-verbal, written and IT
• Ability to adapt to unforeseen changes or pressures to plan
• Comprehension of influence of wider impacts to ensure your work remains closely aligned to objectives
• Drive to improve delivery and culture
Additional Information
Working Arrangements & Further Information
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
Standard full time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the HMPPS’ Flexible Working policy.
If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitable qualified staff.
The Loan/Secondment is subject to the approval of the selected candidate's Business Unit, which should be obtained before confirmation of appointment.
Benefits
Annual Leave
-The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a pro-rata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days, this will continue to be the case.
Bank, Public and Privilege Holidays
-You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays.
Pension
-The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.
Work Life Balance
HM Prison & Probation Service (HMPPS) is keen to encourage alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so. HMPPS offers flexible working subject to completion of a satisfactory probationary period and NVQ
Season Ticket Advance
-After two months’ service, you’ll be eligible to apply for a season ticket advance to purchase a quarterly or longer-period season ticket for travel between home and your place of work
Childcare Vouchers
For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers
Training
HMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes
-There are opportunities to access promotion programmes and HMPPS provides a variety of training appropriate to individual posts
-All staff receive security and diversity training and an individual induction programme into their new roles
Eligibility
-All candidates are subject to security and identity checks prior to taking up post
-All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS
-All staff are required to declare whether they are a member of a group or organisation which the HMPPS considers to be racist
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles . Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order
- To Transformative Business Services (0345 241 5358 (Monday to Friday 8am - 6pm) or e mail [email protected] (mailto:[email protected]) );
- To Ministry of Justice Resourcing team ( [email protected] (mailto:[email protected]) );
- To the Civil Service Commission (details available here (https://civilservicecommission.independent.gov.uk/recruitment/recruitment-complaints/) )
As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.
You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the TBS Recruitment Enquiries Team.
For more information on applying for a role as a candidate with a disability or long-term condition, please watch our animated videos .
Diversity & Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit: https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ is able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidates will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
Civil Service Nationality Rules
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families (https://eur01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.gov.uk%2Fsettled-status-eu-citizens-families&data=05%7C01%7Cchristopher.jeffery%40soprasteria.com%7C8a2293860362402c15da08dbf4cff146%7C8b87af7d86474dc78df45f69a2011bb5%7C0%7C0%7C638372946312587803%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=s%2BxUsev%2BGeeK%2FLgTUjpjfTJu%2FjpKQZ%2BQPJXNduvik3Q%3D&reserved=0)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
Reserve list
A reserve list may be held for up to 12 months from which further appointments may be made for the same or similar roles.
Contact Information
MoJ:
If you require any assistance please call 0345 241 5359 (Monday to Friday 8am - 6pm) or e mail [email protected]
Please quote the job reference 24072
HMPPS
If you require any assistance please call 0345 241 5358 (Monday to Friday 8am - 6pm) or e mail [email protected]
Please quote the job reference 24072
Please contact [email protected] if you have any questions regarding this vacancy.
A sift based on the lead behaviour, Changing and Improving, may be held if a large number of applications are received. If a large number of applications remain after the initial sift, your application will be progressed to a full sift, where all behaviours will then be considered.
Use of Artificial Intelligence (Al)
Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.