Specialist Accounting- Foundation

Specialist Accounting- Foundation

Midland College | Midland, Texas

JOB SUMMARY

The Accounting Specialist – Foundation supports the financial operations of Midland College Foundation, Inc. and Midland College. This position performs daily accounting activities, maintains accurate financial records, and assists with financial reporting to ensure proper stewardship of donor funds, scholarships, and grants. Reporting to the Director of Foundation Accounting, this role serves as a key liaison between the foundation business office and Institutional Advancement, stewarding donor funds, meeting grant requirements, and adhering to Foundation policies.

ABOUT MIDLAND COLLEGE

At Midland College, we believe education transforms lives, strengthens communities, and creates opportunity for future generations. As a driving force for workforce development and economic growth in the Permian Basin, we serve dual-credit students, first-time-in-college learners, adult students, and working professionals. Through strong partnerships with K-12 schools, universities, business and industry, and community organizations, we make education accessible, prepare students for meaningful careers, and help shape the future of our region.

Midland College is a dynamic institution experiencing rapid enrollment growth and institutional growth. We are continually evaluating how we work, challenging ourselves to improve, and embracing innovation to serve our students and community better.

Three Core Values define our culture:

YES – We embrace challenges with curiosity, optimism, and a solutions-oriented mindset.

STUDENTS – Student success is at the center of every decision we make.

ACT – We take ownership, move with purpose, and deliver meaningful results.

We seek individuals who are adaptable, resilient, and energized by change. Our employees ask thoughtful questions, challenge the status quo, solve problems collaboratively, and continuously look for better ways to serve students. We work hard, think strategically, and hold ourselves accountable. We also believe great teams support one another, celebrate successes, and bring positivity, perspective, and a sense of humor to the workplace.

What You Can Expect at Midland College:

- A leadership team committed to action, collaboration, and continuous improvement.

- A Board of Trustees that values stewardship, innovation, and long-term vision.

- A community that believes deeply in the power of education to create opportunities.

- Meaningful work, supportive colleagues, and the opportunity to make a lasting impact, every single day.

If you're passionate about making a difference, excited by growth and innovation, and ready to help students succeed while strengthening the Permian Basin, we invite you to join our team.

ESSENTIAL FUNCTIONS

- Prepare journal entries, record donor receipts, allocations, and budget adjustments

- Create and maintain new Foundation grant and scholarship accounts in accordance with donor restrictions and Foundation policies

- Serve as a financial liaison to the Institutional Advancement Office, providing guidance related to fund balances, allowable expenditures, and financial reporting

- Prepare budget reports, budget-to-actual analyses, annual fund reports, and scholarship or program support transfer documentation

- Assist with the maintenance of the Foundations general ledger and assist with closing activities

- Assist in preparing financial statements and related schedules for the Foundation Board and the year-end audited financial statements

- Assist with compiling schedules, reconciliations, and supporting documentation for external auditors

- Support the Director of Foundation Accounting with financial analysis, reporting, and special projects

- Ensure proper documentation, scanning, and record retention in accordance with Foundation policies

- Perform additional duties as assigned

Qualifications

Required Qualifications:

- Associates degree or equivalent in Accounting, Business, Finance, or related field; equivalent combination of education and experience may be considered

- Minimum of two years of accounting or bookkeeping experience

- Working knowledge of general ledger accounting and basic financial reporting

- Excellent computer skills, including Word, Excel, and financial software

- Reconciliation proficiency

- Strong written and verbal communication skills

- High attention to detail and accuracy

- Ability to manage multiple priorities and deadlines

- Strong organizational and time management skills

Preferred Qualifications:

- Experience in nonprofit, foundation, governmental, or higher education accounting

- Experience working with donor-restricted funds, grants, or scholarships

- Experience with Jenzabar

WORK ENVIRONMENT

- Typical office

- Business Hours

- M-Th 8:00 a.m.- 5:00 p.m. F 8:00 a.m. – 12:00 p.m.

summer M-Th 7:30 a.m. – 5:30 pm

- Periodic evening and weekend hours during peak periods (e.g., open enrollment, payroll)

- Occasional travel (less than 10%)

Physical Demands:

- Must be able to lift or move up to 25 pounds

- Must be able to sit or stand for long periods of time

- Use of manual dexterity

- Repetitive use of a keyboard at a workstation

- Travel for training, meetings, and events both in and out of town may be required

Salary Range: $41,811 - $42,438

BENEFITS:

Midland College faculty and staff enjoy a comprehensive choice of insurance plans* and retirement savings programs.

- medical, prescription, dental, and vision plans, FSA

- retirement savings programs

- tuition remission for employees

- generous paid time off including winter break

To learn more go to: Midland College Benefits *eligibility may vary based on job classification

SECURITY SENSITIVITY

All Midland College positions are security-sensitive and subject to Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.

Special Instructions to Applicants

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application, CV/resume, and transcripts (if applicable). Unofficial transcripts will be accepted with the application. NOTE: Official transcripts sent directly from the institution(s) attended to Midland College Human Resources are required within 30 days of hire (if applicable). If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.