About this role
Job Title: Accounts Payable Specialist
Location: Hicksville, NY (In-Office)
Schedule: Monday – Friday, 9:30 AM – 5:00 PM
Employment Type: Full-Time
Compensation: $65,000 – $75,000 per year (commensurate with experience)
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Position Overview
We are seeking an experienced, detail-oriented Accounts Payable Specialist to manage end-to-end payable workflows from our Hicksville headquarters. This role oversees full-cycle vendor processing, matching purchase orders, managing disbursements, and maintaining vendor relationships.
The ideal candidate possesses strong, hands-on proficiency with QuickBooks Desktop and brings a demonstrated record of job stability and reliable tenure .
Key Responsibilities
Full-Cycle Accounts Payable: Review, code, and process high-volume vendor invoices, credit card transactions, and expense reimbursements accurately and in a timely manner.
Three-Way Matching: Perform 3-way matching of purchase orders, receiving documentation/packing slips, and vendor invoices to ensure proper billing verification prior to payment release.
Payment Processing: Prepare and execute weekly payment runs (check runs, ACH, and wire transfers) in accordance with vendor terms and cash-flow schedules.
Vendor Management: Serve as the primary point of contact for vendor billing inquiries, statement reconciliations, resolving price or quantity discrepancies, and handling payment confirmations.
General Ledger & Month-End Support: Post AP entries into QuickBooks Desktop, assist with month-end AP subledger-to-GL reconciliations, and ensure proper expense allocations across accounts.
Compliance & Record Keeping: Collect and maintain up-to-date vendor W-9 forms, support year-end 1099 filings, and maintain organized digital and physical accounting archives.
Required Qualifications
Experience: 3–5+ years of dedicated Accounts Payable or bookkeeping experience, preferably within manufacturing, distribution, retail, or wholesale apparel environments.
Work History: Strong, proven track record of career stability and consistent work history (demonstrated longevity in prior roles).
Software Proficiency: Hands-on working experience using QuickBooks Desktop (required).
Technical Skills: Solid knowledge of Microsoft Excel (pivot tables, VLOOKUPs/XLOOKUPs, basic data modeling) and Microsoft Outlook.
Core Competencies: Exceptional attention to detail, strong numerical accuracy, effective written/verbal communication, and proactive problem-solving abilities.
Availability: Ability to work on-site Monday through Friday, 9:30 AM – 5:00 PM at our Hicksville, NY office.