Sports Office Manager

Sports Office Manager

- Permanent, full-time across 44 weeks (0.92FTE)

- Commencing 20 January 2027

- Albany location with free car parking

Kristin School is a premier, independent, co-educational, non-denominational school catering to students from Early Learning through to Year 13. Offering both the International Baccalaureate (IB) and NCEA curricula, our vision is to provide a superior, all-round education that prepares students to become responsible global citizens who think creatively, reason critically, and learn enthusiastically.

Driven by our core values—Progress with vision, integrity and love—we know that our success relies on attracting and retaining the best people.

The opportunity | Te Whiwhinga mahi

We are seeking a proactive, highly organised, and collaborative Sports Office Manager to lead the daily operational and administrative pulse of our vibrant Sports Office.

Reporting directly to the Director of Sport, you will ensure seamless behind-the-scenes coordination across all sport programmes, fixtures, and events. You will work closely with Sports Managers, Teachers in Charge (TiCs), coaches, students, and whānau to deliver an exceptional school-wide sporting experience. This role is full-time during term time and requires working 5 non-term weeks across the year.

Key Responsibilities

- Office Operations & Administration: Oversee the day-to-day administrative functions of the Sports Office, coordinate departmental meetings, and support managers for all school sports.

- Event & Tournament Logistics: Drive logistics and operational delivery for major events, including House Swimming, Cross Country, House Sports Days, Middle and Senior School Sports Assemblies, and the prestigious annual Kristin Sports Awards Dinner. Book travel, vans, and accommodation for regional and national Tournament Weeks.

- Student Data & Systems: Maintain student sports records, awards, and participation data; liaise with College Sport Auckland and School Sport NZ (SSNZ); and prepare data for reporting cycles.

- Communications & Digital Media: Curate and update the Kristin Sports social media channels (e.g., Instagram) and ensure web pages, schedules, and registration handbooks are accurate, engaging, and aligned with school brand guidelines.

- Uniform & Kit Procurement: Liaise with apparel suppliers to coordinate team kit and staff uniform ordering, inventory replenishment, and delivery timelines.

- Health, Safety & Child Protection: Work alongside delegated staff to ensure comprehensive Risk Assessment Management System (RAMS) forms and hazard registers are completed for all sporting events, offsite trips, and tournaments.

Important Skills | Ngā Pūkenga Motuhake

To be successful in this role, you will bring:

- Proven Experience: Demonstrated success in sports administration, operational management, or events coordination.

- Organisational Excellence: High-level time management, the ability to juggle multiple priorities under pressure, and meticulous attention to detail.

- Digital Capability: Proficiency in Microsoft 365 (Excel, Word, PowerPoint), Google Workspace. Ability to pick up new systems quickly.

- People & Communication Skills: Clear, professional written and verbal communication, with the ability to build rapport and trust across students, parents, staff, coaches, and sports organisations.

- Interpersonal Skills: Passionate about sport, a collaborative team player with high vitality, initiative, and a great sense of humour.

- Licence & Compliance: A current, clean full New Zealand Driver Licence and a valid Comprehensive First Aid Certificate (or willingness to obtain one).

What we offer | Ngā āhuatanga kei a mātou

Kristin will provide a welcoming and supportive environment along with the following benefits:

- School holidays off with our term-time-only schedule

- Welcoming and supportive team environment

- Staff recognition programme

- Access to retailer discounts

- Free car parking onsite

- Staff tuition fee discount

- Support for professional learning and development

- Flu vaccinations, staff gymnasium, EAP services, and other wellbeing incentives

How to apply | Me pēhea te tuku tono

Please apply online and attach your CV and cover letter. Please do not email your application. Position Description can be viewed on our website here. If you wish to discuss the role, please contact Alice Browne on (09) 415 5106.

Applications close:  Friday, 20 November 2026.

Kristin is committed to the safety and wellbeing of all students. This position is subject to a safety check in accordance with the Children's Act 2014, which includes a Police vet, reference checks, and identity verification. Applicants must disclose any relevant convictions or findings at the time of application.