Accounting Clerk

ProLift Rigging is a privately owned, purpose-driven industrial construction company that has a unique, opportunistic, and growth-oriented culture.

OUR PURPOSE

To acknowledge and glorify God by living in submission to Him as we steward His resources, giving Him thanks through the meaningful work we do, and directing the profits of our business to the redemptive work He is doing on the earth.

OUR MISSION

To be the best full-service lifting, rigging, and relocation solutions company, enabling total project success for teams that construct, move, or maintain mission-critical plant, machines, and equipment.

Best is:

- Loyal and growing customers that consider us the best.
- Aligned, engaged, value-driven, and effective team members doing whatever it takes to achieve our mission.
- Esteemed by the participants in our industry.
- High return on capital.

OUR CORE VALUES

- Safety - Evaluate risk, plan to mitigate it to protect customers, our team, the public, and property.
- Focus - Focus on the potential of our customers and fellow teammates, working for their success as if our success is on the line.
- Ingenuity - Think about, discuss, and implement ideas that make us better.
- Superintend - take seriously the opportunity to wisely invest time, talent, and capital for the benefit of others.
- Respect - Soberly respect others and the work we do. Both matters.
- Diligence - Remember that any meaningful goal is achieved through dogged persistence and staying engaged.
- Teamwork - We are a team that needs each members' contribution to achieve our mission.

Position Summary:

The AP/AR Clerk handles the day-to-day work of paying vendors and collecting from customers. This person processes vendor invoices, prepares weekly check runs, applies customer payments, and keeps the AP and AR ledgers accurate. Invoicing is handled by the Billing team. This role covers cash application and collections. The role has a lot of outside contact: you'll be the main contact for vendors asking about payment status and for customers with remittance, payment, or account questions. The right person is detail-oriented, organized, good at follow-up, and comfortable working in Excel every day.

RESPONSIBILITIES:

Accounts Payable

- Enter vendor invoices into Vista by Viewpoint accurately and on time. Manage invoice approvals and check-run prep in our QuickBase AP workflow.
- Match invoices to purchase orders, receiving documents, and job or work-order numbers (3-way match). Resolve any differences with project managers, branch staff, and vendors.
- Code invoices to the correct GL account, job, phase, cost type, equipment, and branch.
- Send invoices to the right approvers and follow up so approvals don't stall.
- Prepare the weekly check run for review and approval by the Accounting Manager. This includes reviewing AP aging, vendor terms, due dates, and early-payment discounts.
- After approval, process payments by check, ACH, and credit card, and send remittance details to vendors.
- Keep vendor master files up to date, including W-9s, insurance certificates (COIs), lien waivers, and contact details. All banking and remit-to changes need independent verification and approval by the Senior Accountant before they take effect.
- Reconcile vendor statements against the AP ledger and resolve any differences.
- Help with year-end 1099 preparation.

Accounts Receivable

- Receive and apply customer payments (check, ACH, wire, credit card) to the correct invoices, and handle short pays, overpayments, and unapplied cash.
- Read and process customer remittance advices, and research payments that arrive without one.
- Track and manage the AR aging. Make regular collection calls and send reminder emails and statements.
- Work with Billing, operations, and sales to resolve billing disputes. Prepare credit memos and adjustments for approval by the Senior Accountant.
- Help prepare lien notices and track deadlines when needed.
- Keep customer account records and credit files current.

Vendor and Customer Communication

- Answer vendor questions about invoice and payment status quickly and professionally, by phone and email.
- Talk with customers about open balances, remittance details, invoice copies, and payment timing.
- Ask for and provide remittance advices, W-9s, and other paperwork as needed.
- Keep notes on all collection and vendor contacts so there's a clear record.
- Pass unresolved disputes or past-due accounts up to the Senior Accountant.

Reporting and Month-End Support

- Prepare and maintain Excel reports, including AP and AR agings, cash receipts logs, payment forecasts, and collections tracking.
- Help with month-end close, including accruals, AP/AR reconciliations to the general ledger, and supporting schedules.
- Provide paperwork for internal and external audits.
- Help with special projects and other accounting tasks as assigned.

PROLIFT RIGGING OFFERS:

- Competitive salary
- Bonus program that pays for performance
- 401(k)
- Medical, Dental, and Vision coverage
- Vacation and Holiday Pay
- Disability Insurance
- Life Insurance
- Other additional personal and professional benefits are available.

Required Qualifications:

- 2+ years of experience in accounts payable, accounts receivable, or general bookkeeping.
- Working Excel skills, including:
- VLOOKUP / XLOOKUP
- SUMIF/SUMIFS and COUNTIF
- Pivot tables
- Sorting, filtering, and conditional formatting
- Basic formulas and data cleanup (TRIM, text-to-columns, removing duplicates)
- Strong written and spoken communication skills, with a professional phone manner
- A good understanding of basic accounting concepts (debits/credits, accruals, payment terms).
- High accuracy and attention to detail.
- Ability to handle confidential financial information with discretion.

Preferred

- Associate's degree in Accounting, Finance, or Business.
- Experience in construction, equipment rental, crane/rigging, or another job-cost industry.
- Experience with Vista by Viewpoint or a similar ERP system (Sage, Foundation, QuickBooks).
- Experience with QuickBase or similar workflow tools.
- Familiarity with job costing, retainage, and lien waivers.
- Experience with expense or fuel card platforms (such as Ramp or WEX).
- Experience with collections and negotiating payment plans.
- Advanced Excel skills, including INDEX/MATCH.

Key Skills and Competencies

- Organization: handles high invoice and payment volume and meets weekly deadlines.
- Problem-solving: tracks down missing remittances, mismatched invoices, and coding errors.
- Customer service: stays courteous and firm with vendors and customers, even in tough conversations.
- Follow-through: follows up without being reminded and closes open items.
- Teamwork: works well with Billing, field operations, branch managers, and project managers.
- Integrity: follows internal controls and segregation-of-duties procedures.

Work Environment and Physical Requirements

- Office setting with long periods of computer and phone work.
- Must be able to sit for long periods and occasionally lift up to 20lbs (files, supplies).

Education: High School diploma or equivalent.

EOE/AA Minority/Female/Disability/Veteran