Talent Acquisition Coordinator, Jhpiego - Casual

The Talent Acquisition Coordinator is responsible for managing and coordinating the pre-employment processes for new hires, ensuring a smooth and efficient pre-onboarding experience. The Talent Acquisition Coordinator will conduct background checks, verify references, coordinate pre-employment assessments, and ensure compliance with company policies and legal regulations. Additionally, the Specialist will assist in reviewing applications, conducting initial screenings and assessing candidates’ qualifications.

Specific Duties & Responsibilities:

Recruitment Coordination & Candidate Management

- Provide operational and administrative support in a high-volume recruiting environment.
- Prepare job postings and support requisition assignment.
- Review applications and resumes against position requirements.
- Conduct initial candidate screens/interviews.
- Coordinate interviews and skills-based assessments.
- Maintain timely and professional candidate communication.

Pre-Employment & Recruitment Operations

- Coordinate reference checks, employment verifications, and background checks.
- Manage required pre-employment and ad hoc checks.
- Create and maintain accurate electronic pre-hire files and recruitment records.
- Send pre-onboarding information and support a smooth transition from candidate to new hire.
- Complete assigned activities in accordance with established processes and SLAs.

Additional Responsibilities:

- Applicant Tracking Systems: Proficiency in using ATS platforms (iCIMS/SuccessFactors) to manage candidates and recruitment activities.
- Candidate Relationship Management: Ability to maintain strong candidate engagement and provide a positive experience throughout the hiring process.
- Customer Service: Strong service orientation when supporting candidates, hiring managers, and internal stakeholders.
- Full-Cycle Recruitment: Experience managing recruitment from job posting and screening through offer and pre-hire activities.
- Record Keeping: Ability to maintain accurate, timely, and complete recruitment records and documentation.
- Resume Screening: Ability to assess applications and resumes against position requirements to identify qualified candidates.
- Independently manage assigned recruitment and pre-employment activities within established timelines.
- Maintain accurate and complete ATS records for assigned requisitions and candidates.
- Complete candidate screening and advance qualified applicants in a timely manner.
- Coordinate pre-employment requirements with minimal follow-up or correction needed.
- Provide consistent, responsive communication to candidates and hiring managers.
- Successfully manage a defined portfolio of requisitions, as assigned.
- Meet established recruitment SLAs and escalate potential delays proactively.

Minimum Qualifications

- High School Diploma or graduation equivalent.
- One year related experience.
- Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

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Classified Title: Talent Acquisition Assistant 
Job Posting Title (Working Title): Talent Acquisition Coordinator, Jhpiego - Casual    
Role/Level/Range: ATO 37.5/02/OD  
Starting Salary Range: $28.12 - $34.33 Commensurate with Experience 
Employee group: Casual / On Call 
Schedule: Mon - Fri 8:30 AM - 5:00 PM 
FLSA Status: Non-Exempt 
Location: Jhpiego 
Department name: 60000108-Global Human Resources GHR 
Personnel area: Academic and Business Centers