Executive Assistant - Spinnin' Records (2)

ABOUT SPINNIN’ RECORDS

Spinnin' Records is one of the world's leading dance music label, with artists such as Alok, KSHMR, Mike Williams, Lucas & Steve, Gabry ponte, Lum!x and many more on its roster. We specialize in electronic music and manage the largest online dance community in the world with more than 12 million followers on social media. In addition, we have our own Youtube channel with Spinnin' tv, counting more than 29 million subscribers and over 18 billion views. We are a fast-growing, international company and offer you a unique opportunity to be a part of our journey and join our team in the Netherlands.

Requirements

Position Overview

Spinnin' Records is seeking a sharp, highly organized Executive / Operations Assistant to serve as the operational right hand to the General Manager (GM) of Spinnin’ Records and provide secondary administrative support to other departments where needed.

This is not a traditional gatekeeping or music marketing role. Instead, it is a high-tempo operational support function centered on logistical precision, workflow management, and day-to-day administrative execution. The ideal candidate is a natural organizer and practical problem solver who takes complete ownership of schedules, travel, and documentation, ensuring leadership operates smoothly and efficiently in a dynamic music industry environment.

Key Responsibilities:

Schedule & Time Management

- Proactively manage the GM’s calendar, balancing strategic internal sessions, partner calls, and external meetings.
- Provide timely daily briefings, agenda prep, and reminders for upcoming commitments, deliverables, and deadlines.
- Coordinate cross-functional schedules and meeting logistics

Travel & Logistics

- Coordinate end-to-end global travel itineraries (flights, hotels, ground transport, and restaurant reservations) for festivals, music conferences and international business trips.
- Create detailed travel packs and handle real-time troubleshooting for schedule shifts, cancellations, or delays.

Operational & administrative execution

- Handle routine business administration, expense reports, invoice routing, and basic correspondence.
- Serve as an operational "go-to": coordinate suppliers, manage ad-hoc requests, and solve logistical bottlenecks before they escalate.
- Maintain clean, accessible digital filing structures and drive operational consistency across leadership workflows.

Documentation & follow-through]

- Design, refine and finalize engaging, high impact executive presentations and slide decks, ensuring strong visual consistency and narrative flow.

- Assist in drafting, editing, and formatting status reports, executive spreadsheets, and presentations
- Attend key leadership check-ins to capture action points, organize next steps, and follow up with stakeholders to ensure accountability.

Candidate Profile

- Proactive and energetic mindset with a pragmatic "make it happen" approach.
- Experience: 2–4+ years of experience as an Executive Assistant, Operations Coordinator, or Team Assistant preferably in a fast paced and creative environment
- Communication: Fluent written and spoken English;
- Tools & Systems: High proficiency in Google Workspace, digital calendar tools, and modern workflow apps .
- Adaptability & Calm: Thrives in a fast-paced, music-business tempo while maintaining discretion, composure, and sharp attention to detail under tight deadlines.
- Stakeholder Management: Able to balance competing priorities across multiple senior executives with diplomacy and clear boundaries.

Do you recognize yourself in this profile and does this seem like the perfect job for you? Apply via the " Apply " button!