Agency manager

Girteka is Europe’s largest asset-based logistics company, operating across the continent and supporting the supply chains that businesses and communities rely on every day. Behind every delivery there are more than 15,000 professionals who take accountability for results, apply their expertise to solve complex challenges, and collaborate as one team across countries and functions.

About the role

Girteka is establishing its own recruitment agency in Romania to support a sustainable supply of professional truck drivers from other countries. We are looking for a manager who can turn an agreed launch plan into a functioning agency, lead local execution and develop a reliable candidate flow with our international sourcing teams.

You will combine recruitment leadership with practical experience of hiring non-EU workers in Romania. Working directly with the Head of Global Workforce Expansion, you will coordinate establishment and authorisation with our existing legal consultants, build the agency team and processes, and prepare for third-country driver arrivals targeted from August 2027.

What you will be responsible for

- Lead the agency establishment plan, turning milestones into clear actions, owners and deadlines. Resolve issues independently within your authority and escalate decisions early.

- Coordinate authorisation, required documentation and financial guarantee arrangements with legal consultants, Finance and the Romanian General Manager. Maintain the agency’s ongoing compliance and reporting processes.

- Build the local agency team, define responsibilities, recruit and coach colleagues, and manage workload, service quality and performance.

- Translate driver demand into a sourcing and conversion plan, develop a qualified, available pipeline.

- Adopt current recruitment process to local requirements and manage the candidate journey from first contact through screening, assessment, offer acceptance, immigration processing and handover for employment.

- Act as service provider for Girteka Romania transport company and cooperate on onboarding capacity, accommodation, language support and start dates.

- Manage the agency budget and suppliers. Monitor recruitment costs, conversion, case progress and early retention, and use the findings to improve delivery.

What we expect from you:

- Demonstrated experience managing recruitment operations or a recruitment agency, including responsibility for people, delivery targets and operating processes.

- Practical experience with non-EU recruitment and employment-related immigration processes in Romania.

- Evidence of setting up an operation, launching a recruitment service or leading a substantial process change from planning through implementation.

- Ability to work across functions and manage external partners, balancing business demand, candidate expectations, cost and compliance.

- Confidence using recruitment systems, spreadsheets and operational reporting to manage pipelines, identify delays and forecast delivery realistically.

- A practical leadership style: takes ownership, follows through, coaches colleagues and remains effective when requirements or timelines change.

- Fluent Romanian for local operations, advisers and stakeholder relationships; professional English for management discussions, reporting and group collaboration; working Russian sufficient for routine coordination with Russian-speaking colleagues and sourcing teams.

What we offer:

- Learning and development: We invest in continuous growth through internal and external trainings, seminars, mentoring programs, leadership development initiatives, and language courses.

- Collaborative culture: We believe strong teamwork drives the best results. Working in international teams, we collaborate across functions, share knowledge, and celebrate achievements together.

- Recognition and additional benefits: We recognize and celebrate our people through work anniversary rewards and values-based recognition. In addition, we offer a day off on your birthday and holiday gifts.

- Base monthly salary: The final offer will depend on the candidate's experience, competencies, and overall fit for the role.

Should you have any questions, please contact Mariam Shevardnadze (e-mail: [email protected]).