Accounts Payable Specialist

About Us

Cirrus is a HaaS (Hardware-as-a-Service) technology-enabled electronics provider transforming the signage industry by building an on-premise marketing platform that empowers brick-and-mortar businesses to grow. We began with a mission to make outdoor digital signage more affordable. Today, Cirrus offers an integrated solution that includes indoor and outdoor displays, content management, sensor technology, analytics software, and proactive hardware monitoring. Together, these capabilities provide actionable insights that help businesses make data-driven decisions to improve growth and operational efficiency.

Our diverse product portfolio includes five product lines: Outdoor Displays, Digital Window Posters, Media Players, People Counters, and Car Trackers. These products are connected through our cloud-based software platform, ScreenHub, which simplifies content management and sign operations for our customers.

At Cirrus, you'll join a dynamic team driven by innovation, integrity, passion, and hustle. We value each team member's contributions and foster a collaborative environment where creativity thrives. Together, we're reshaping the future of customer engagement and experience in the signage industry.

About the Role

We are seeking a detail-oriented, proactive, and process-driven Accounts Payable (AP) Specialist to support our growing accounting team. Reporting directly to the Controller, this role will manage day-to-day accounts payable activities, including vendor invoice processing, payment administration, vendor account maintenance, and expense management. The position will also support sales order processing, billing operations, and month-end close activities.

The ideal candidate is organized, accurate, and comfortable managing multiple priorities in a fast-paced environment. This individual will work cross-functionally to ensure timely payments, accurate financial records, and efficient accounting operations. We are looking for someone who takes initiative, identifies opportunities to improve processes, and enjoys contributing to a growing technology company.

Role Responsibilities

Accounts Payable & Vendor Management

- Accurately code, review, and process vendor invoices weekly in accordance with company procedures.
- Manage weekly vendor payment runs via ACH, wire transfer, and physical check, ensuring all required departmental approvals are secured.
- Prepare and process NACHA files for ACH payments in accordance with established procedures and internal controls.
- Maintain accurate vendor records, including onboarding new vendors, collecting required documentation, and updating vendor payment details and banking information in applicable systems.
- Track outstanding accounts payable balances, maintain AP aging reports, and proactively manage payment schedules and vendor commitments.
- Reconcile accounts payable balances and verify the accuracy of the AP subsidiary ledger.
- Respond to vendor payment inquiries, investigate invoice and payment discrepancies, and coordinate timely resolution.
- Maintain appropriate supporting documentation and adhere to company policies and internal financial controls.

Expense & Corporate Card Administration

- Process employee expense reimbursements and corporate card transactions through Ramp.
- Ensure expenses are appropriately coded, documented, and processed in accordance with company policies.
- Work with employees and department leaders to resolve expense-related discrepancies and ensure timely submission and approval of transactions.

Order Processing & Billing Operations

- Process customer sales orders and generate the necessary order documentation.
- Review and validate sales order information, including customer details, contracts, and pricing, to support accurate entry into the ERP system.
- Support project creation and budgeting, invoice generation, estimates, and payment link creation.
- Reconcile information between HubSpot and NetSuite to maintain accurate and consistent records across systems.
- Identify opportunities to streamline order entry, billing, and related workflows.

Accounting Transactions & Month-End Close

- Support the month-end closing process by calculating and recording accruals, updating prepaid expense schedules, and assisting with account reconciliations.
- Assist with reconciliations and close activities related to cash, prepaid expenses, fixed assets, accounts payable, and other assigned accounts.
- Prepare and maintain accurate supporting documentation for journal entries and other accounting transactions.
- Help ensure financial transactions are accurately recorded and comply with applicable accounting policies and procedures.
- Work closely with the Controller to complete assigned close activities accurately and on schedule.
- Support financial audits by providing requested documentation and assisting with related accounting inquiries.

Process Improvement & Special Projects

- Partner with the Controller and senior accounting leadership on corporate financial projects, operational initiatives, and special projects as they arise.
- Contribute to initiatives focused on streamlining accounting workflows, automating routine tasks, and improving departmental efficiency.
- Identify process gaps, recurring discrepancies, and opportunities to improve accuracy, controls, and turnaround times.
- Perform other duties as assigned to support the accounting team and the broader needs of the business.

Skills & Qualifications

- At least two years of accounts payable experience, including invoice processing and vendor payment administration.
- Experience with ACH payments, wire transfers, and payment processing controls; experience preparing NACHA files is a plus.
- Familiarity with vendor onboarding, vendor account maintenance, and accounts payable reconciliations.
- Strong attention to detail and commitment to accuracy in financial transactions and recordkeeping.
- Excellent organizational and time-management skills, with the ability to manage competing priorities and meet deadlines.
- Strong written, verbal, and interpersonal communication skills, including the ability to communicate professionally with vendors, colleagues, and cross-functional partners.
- Proficiency with Google Workspace and accounting software; experience with NetSuite or another ERP system is a plus.
- Familiarity with Ramp or similar expense management and reimbursement platforms is a plus.
- Basic understanding of accounting principles and month-end close procedures.
- Strong problem-solving skills and the ability to investigate discrepancies and contribute to process improvements.
- Ability to work independently while collaborating effectively with the broader accounting team.
- Demonstrated integrity, reliability, and discretion in handling confidential financial and vendor information.
- Ability to adapt to changing priorities and thrive in a fast-paced, growing environment.
- Interest in technology and enthusiasm for working in a growing technology company is a plus.

Cirrus Core Values: What We Look for in a Teammate

Bring Passion: We take pride in our work and bring our best to all interactions with our customers and teammates. We encourage rigorous discourse to improve the customer experience every day.

Quality: Quality isn't a catch-all phrase. It is an action plan that requires hard work and focus to achieve. Step by step, we strive to build quality into everyday processes and products to achieve our collective success.

Winning Takes a Team: Show genuine commitment, be flexible, get involved, be reliable, help and support others, and move our company forward.

Remove Friction: Eliminate roadblocks that get in the way of smooth operations by promoting and embracing changes that make things easier. Be bold, and don't settle for "That's just the way it is."

Respect: Communicate and conduct yourself in a polite and positive manner, encouraging others to do the same. Treat everyone with respect, regardless of rank, position, age, gender, or race.

Innovate Every Day: Have the courage to challenge conventional thinking. Be observant of your surroundings and speak up with ideas and changes that positively impact people.