Regional Officer, Safety Implementation Support, ESAF

The Organizational Setting

The Regional Office is primarily responsible for maintaining continuous liaison with the States to which it is accredited and with

appropriate organizations, regional civil aviation bodies and UN Agencies and programmes. The Regional Office ensures interregional

coordination and promotes the timely and harmonized implementation of ICAO Strategic Objectives, policies and decisions. The Regional Office also provides technical guidance and assists States with implementation of ICAO Standards and Recommended Practices (SARPs) and air navigation plans. The Regional Office also provides technical assistance when requested.

The incumbent reports to the Regional Director (RD) through the Deputy Regional Director (DRD) with whom s/he consults on complex technical assistance issues. S/he also has a functional reporting line to the Air Navigation Bureau (ANB) at ICAO Headquarters (HQ) in order to promote the implementation of ICAO SARPs, ICAO Global Aviation Safety Plan (GASP) and regional agreements on aviation safety and related matters in the Region and performs other duties as required. S/he will also provide Evaluation and Internal Audit Office (EAO) support to the decentralized evaluations network.

The incumbent, in coordination with the respective sections in ANB is responsible for supporting the implementation of Global Aviation identified deficiencies in the shortest time possible, enhancing safety awareness, development of national/regional implementation plans, development and establishment of State safety programmes (SSPs) and safety management systems (SMS) and provide Headquarters’ interface with the Regional Aviation Safety Groups.

Major duties and Responsibilities

Function 1 (incl. Expected results)

Cooperates closely as a team member of the Regional Office for all aviation safety related matters, in order to promote and support the implementation of ICAO SARPs, the ICAO Global Aviation Safety Plan (GASP) and regional agreements, in accordance with established plans and policies, achieving results such as:

- Support the Africa and Indian Ocean (AFI) Aviation System Planning and Implementation Group (AASPG) to provide feedback on States’ implementation of ICAO safety related provisions.

- Conduct State-specific gap analyses in line with the GASP, Regional and national targets to guide the development of national implementation plans to support States in the establishment and management of robust and sustainable safety oversight systems with respect to all safety aspects as shall be determined.

- Analyse and proactively assess a State’s Universal Safety Oversight Audit Programme (USOAP) results on a regular basis with emphasis on issues raised by the Monitoring and Assistance Review Board (MARB), RASG-AFI/APIRG, international and regional organizations and other appropriate stakeholders and provide technical advice and recommend solutions on such issues.

- Coordinate and facilitate matters relating to GASP’s implementation programme, accident and incident investigation, State Safety Programme (SSP) and Safety Management Systems (SMS).

- Support States in the establishment and enhancement of safety data collection, processing, analysis and information-sharing systems, including the development and effective implementation of occurrence reporting mechanisms, to enable data-driven safety oversight and decision-making.

- Support the establishment and implementation of regional safety data sharing mechanisms through the AASPG.

Function 2 (incl. Expected results)

Serves as a focal point in the Regional Office regarding safety matters requiring immediate response , achieving results such as:

- Assist States in implementing a State Safety Programme adapted to their size and complexity.

- Undertake capacity building activities on the implementation of Annex 19, Safety Management Manual and Safety Intelligence Manual.

- Promote the implementation of Integrated Risk Management (IRM).

- Develop and maintain State Safety Profiles, integrating USOAP CMA results, CAP status, Global and regional safety performance indicators.

- Apply a risk-based prioritization methodology to identify States requiring urgent assistance, particularly those with Significant Safety Concerns (SSCs) and low Effective Implementation (EI) levels.

- Develop prioritized and appropriate remedies to respond to Member States’ most urgent aviation needs based upon their SSCs and identified levels of effective implementation and corresponding to their needs.

- Liaise and coordinate with various Bureaus, Regional Offices, internal and external agencies, and ANB Sections on the development and execution of the response structure.

- Liaise with UN Agencies, African Civil Aviation Commission (AFCAC) and IATA on matters related to Safety and implementation of joint projects and programmes.

- Identify the implementation needs for States within the Region and report back to ICAO HQ.

- Manage the validation of all ICAO recognized technical cooperation/assistance projects and training development that aim to improve States’ effective implementation of ICAO provisions.

- Coordinate with Implementation Safety in the Air Navigation area of the Air Navigation Bureau (IMP-SAF/AN), Resource Mobilization (RM), Crisis and Rapid Response (CRR), Integrated Aviation Analysis (IAA), Safety and Air Navigation Oversight Audit (OAS), other Regional Offices, as required, Regional Aviation Safety Groups, Regional Safety Oversight Organizations and Cooperative Development of Operational Safety and Continuing Airworthiness Programmes (COSCAPs) for the prioritization of assistance using a risk-based methodology in order to align technical cooperation and assistance support with Regional and Global Plans and Strategies and to ensure effective delivery of programmes within the Region.

- Actively promote and support activities that create/increase the awareness, understanding and ownership of ICAO activities related to crises and rapid response within the Region.

- Coordinate and contribute to the preparation, implementation and monitoring of the Regional Office work programme, ensuring alignment with the ICAO Strategic Goal “every flight is safe and secure”, Global Aviation Safety Plan (GASP) and Regional Aviation Safety Plan.

Function 3 (incl. Expected results)

Provides advice and technical assistance to States in the improvement of safety compliance with ICAO policy and achieving results such as:

- Formulate and advise on national regulations, procedures and practices in relation to ICAO Standards and Recommended Practices (SARPs) and guidance material issued by ICAO.

- Monitor and assist States in activities of safety oversight in the region (regional and sub-regional aviation safety agencies/groups).

- Coordinate and participate in assistance mechanisms (like Combined Action Teams, No Country Left Behind (NCLB) regional programmes, etc.) in order to provide immediate assistance to States within the Region in the formulation and follow-up of corrective action plans to respond to State’s most urgent safety needs and resolution of Significant Safety Concern (SSCs) or in the form of mitigating or capacity building measures.

- Support States in the development, updating and effective implementation of Corrective Action Plans (CAPs) addressing USOAP CMA findings

- Follow up States’ Corrective Action Plan (CAP) implementation and report updates to ICAO.

- Prepare periodic regional safety implementation reports, including analysis of trends, challenges and achievements.

- Develop State-specific briefing materials to support engagement with national authorities and senior decision-makers.

- Facilitate peer-to-peer cooperation arrangements among States to strengthen their State Safety Oversight System.

- Identify resource requirements for safety implementation activities and support the development of project proposals and funding requests.

- Organize, facilitate and support seminars and/or workshops aimed at developing capacity or addressing specific safety challenges.

Function 4 (incl. Expected results)

Maintains a record of the status of implementation of ICAO provisions and provides advice to State Civil Aviation Authorities on measures required for effective implementation of the provisions in the Safety fields, achieving results such as:

- Monitor the status of USOAP CMA indicators, including EI levels, SSCs and CAP implementation.

- Develop and maintain regional safety implementation dashboards

- Monitor operational activities of regional projects including attending meetings of such organizations as required.

- Monitor developments of concern to ICAO in the States to which the Regional Office is accredited.

- Maintain liaison with service providers and international and regional aviation organizations in the Region.

- Using the Universal Safety Oversight Audit Programme Continuous Monitoring Approach (USOAP-CMA) Online Framework, iSTARS, iMPLEMENT SolutionCenter, and other existing tools and mechanisms to perform safety data collection, validation activities and exchange of related information.

- Prepare working papers, reports, briefs, and correspondence on safety matters

- Participate in implementation of safety strategies.

- Assess the impact of safety strategies on States’ safety oversight capability and at regional level.

- Ensure that corrective and mitigation actions are taken by States in their regions in a timely manner.

- Participate in safety promotion activities.

Function 5 (incl. Expected results)

Participates in the Crisis Response Team and coordinates regional responses to crisis, achieving results such as:

- Collect regional information concerning potential threats to safety, security and continuity of international civil aviation and

Report to the Regional Director.

- Participate in the Crisis Response Team, composed of experts from the ICAO Secretariat and/or States, to provide immediate assistance to States within the Region in the event of humanitarian crises or airspace conflicts.

- Advise in liaison with the Regional Director, the Crisis Management Group, chaired by the Regional Director and DD/SAF or D/ANB.

- Under the supervision of the Regional Director, coordinate within the Secretariat (Regional Offices, Bureaus in HQ), UN System, international organizations, other safety partner organizations, and States for the development of immediate plans of action in order to assist States in need for crisis response.

- Develop efficient strategies and plans for transitioning short term responses to longer term projects, as appropriate, using available resources from UN System (e.g. OCHA), Capacity Development & Implementation Bureau (CDI), Regional Offices, and/or donor States.

- Support the Regional Director with United Nations Country Team responsibilities related to emergencies/crises.

- Develop and maintain the Regional Office Business Continuity Plan.

Function 6 (incl. Expected results)

Provides feedback on States’ challenges and priorities with respect to the Global safety work programme including the development of SARPs, achieving results such as:

- Collect regional information concerning issues and challenges faced by States and others in the implementation of International Standards and Policies.

- Analyse trends and common deficiencies identified through USOAP CMA results, SSCs, and CAP implementation to inform the continuous improvement of SARPs and associated guidance material

- Monitor and encourage State responses to ICAO State letters related to Safety matters.

- Provide advice to States on proposed amendments to SARPs during the consultation phase with States.

- Advise ANB on the regional priority, and impact assessment of SARPs in development, including information pertinent to advising the ANC on regional and national issues that should be considered regarding the implementation of proposed SARPs.

Function 7 (incl. Expected results)

Performs other related duties, as assigned.

Qualifications and Experience

Education

Essential

A first-level university degree in an aviation, or in a related field. A technical qualification in aviation such as an Airline Transport Pilot License, Air Traffic Control License, or Airframe and Power Plant Technician Certificate may be accepted in lieu of the first level university degree.

Desirable

Advanced university degree (Master’s degree or equivalent) in a related field.

Professional experience

Essential

- Considerable experience (ten years or more) reaching managerial level, with a focus on safety, including certification of air carriers and safety oversight audits or assessments of domestic/international operations, in a civil aviation administration, a service provider or similar aviation-related organization, is required.

- Experience of work in one or more of the following fields: international aircraft operations, personnel licensing certification or aircraft airworthiness, is required.

- Experience in the implementation of quality management systems and/or safety management systems, is required.

- Experience in communication and cooperation with counterparts within international organizations, national administration, professional organizations and industrial partners, is required.

- Experience in participating in international civil aviation meetings, is required.

- Experience in advising meetings on regulatory and technical/operational matters under limited supervision, is required.

Desirable

- Experience in work which requires a Licence (airline transport pilot licence (ATPL), aircraft maintenance engineer (AME), etc.), is desirable.

- Experience in work which requires knowledge of ICAO structure and objectives, with emphasis on the Regions, and of roles played by international organizations/bodies and stakeholders, is desirable.

- Experience in participating in the ICAO USOAP Audit and/or USOAP continuous Monitoring Activities, is desirable.

- Experience in participating in the aircraft accident investigations, is desirable.

- Experience in the development of procedures for aircraft operations or aircraft maintenance, is desirable.

- Experience in conducting safety related training courses, seminars, workshops, etc, is desirable.

- Experience in negotiating with government authorities, is desirable.

- Experience working in a multi-national and multi-cultural environment, is desirable.

Languages

Essential

Fluent reading, writing and speaking abilities in English, is required.

Desirable

A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish), is desirable.

COMPETENCIES

Professionalism : Knowledge of ICAO’s work and functions aimed at enhancing global civil aviation safety, increasing capacity and improving efficiency of the global civil aviation system; good knowledge of civil aviation issues of the Region, and familiarity with the work of other related international organizations; sound knowledge of ICAO annexes 1,6,8,13,18 and 19; knowledge of international activities in the fields of technical cooperation and air transport; ability to produce reports and papers on technical issues; familiarity with activities concerning safety related research and developments in progress in the Region. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Planning and Organizing : Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Teamwork : Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Technological awareness : Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Judgment and Decision-making : Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Conditions of Employment

It should be noted that this post is to be filled on a fixed-term basis for an initial period of 3 years (first year is probationary for an external candidate).

ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization, in accordance with the provisions of the ICAO service code.

ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2013 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions.

ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC).

The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.

Remuneration:
Level P-4
Net Base Salary
per annum
+
Post Adjustment (net)
per annum(*)

USD $ 86,027

USD $ 35,185

(*) Post Adjustment is subject to change.