Administrative Assistant II

The Opportunity :

The Kanouff School of Data, Mathematical, and Statistical Sciences is seeking an Administrative Assistant II position to position performs complex administrative, fiscal, and project coordination functions for SDMSS. This includes autonomous facilities management, independent budget tracking for student groups, and the supervision of student work-study staff, which requires specialized knowledge and decision-making beyond general administrative support.

Responsibilities:

- Independently manage and track all physical assets for the unit, including issuing and collecting keys and rooms for approximately 100 faculty, postdocs, and graduate students. This high-risk function requires daily autonomous decision-making.
- Serve as the primary administrative liaison for the Mathematics Safety Team and independently coordinate all complex building work orders and property asset management.
- Manage official internal and external communications on behalf of the Director and School; organize and serve as recording secretary for all faculty meetings (taking attendance and minutes).
- Handle high-volume, sensitive academic support tasks, including securing building-wide room reservations and overseeing the secure copying and distribution of all faculty exams.
- Coordinates student employment and onboarding activities for the department, including recruitment support, interview scheduling, hiring documentation, onboarding, training coordination, and ongoing administrative support for student employees. Provide direct and daily supervision for 4-6 Federal Work Study students.
- Independently manage the financial health and track budgets for multiple School student organizations (e.g., Math Club, Math Knights, Actuarial Science), including all receipt processing and reconciliation.
- Coordinate complex administrative projects (e.g., over a dozen faculty office transitions). Process all colloquium speaker and visitor travel arrangements.
- Provide front-desk coverage, screen complex incoming calls, triage office visitor issues and resolve or direct to appropriate places for resolution. Order all departmental supplies and coordinate textbook documentation.

Minimum Qualifications :

High School Diploma or Equivalent and 2+ years of relevant experience; or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6) .

Preferred Qualifications :

- Strong written and verbal communication skills, with the ability to interact professionally with students, faculty, and visitors.
- Strong organizational skills, including the ability to track physical assets and to maintain accurate electronic records of inventory, requests, and deadlines.
- Experience with the Microsoft Office suite (Word, Excel, Outlook) and enterprise systems including PeopleSoft and Workday.
- Ability to work collaboratively within and across teams, with demonstrated adaptability, problem-solving skills, and the ability to learn new processes quickly.

Additional Application Materials Required:

Consideration will be given to applications that include a resume and cover letter.

Note: When applying please have all your documents ready to upload at the same time. Once the submission process is finalized, the system does not allow applicants to submit additional documents later.

Special Instructions to the Applicants:

All applicants must be authorized to work for any U.S. employer. Visa sponsorship is not available for this position, and the university cannot accommodate H‑1B transfers or employment-based visa processing for individuals currently sponsored by another employer.

This role requires the successful candidate to work on-site at UCF as their primary work location. On-site presence is an essential function of this role.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 12 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

- Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
- Paid time off, including annual and sick time off and paid holidays
- Retirement savings options
- Employee discounts, including tickets to many Orlando attractions
- Education assistance
- And more…For more benefits information, view the UCF Employee Benefits Guide (https://hr.ucf.edu/current-employees/benefits/).

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department
College of Sciences (COS) - School of Data, Mathematical, and Statistical Sciences (SDMSS)

Work Schedule
Monday - Friday; 8:00AM - 5:00PM.

Type of Appointment
Regular

Expected Salary
$17.64 to Negotiable

Job Posting End Date
11-18-2026-12-00-AM

Veteran’s Preference:

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

The University of Central Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law.  The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

For general application or posting questions, please email [email protected] .

If an accommodation due to a disability is needed to apply for this position, please email [email protected] .