Temporary Receptionist

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Job Description:

We are looking for a Temporary Receptionist/Administrative Assistant on site 5 days per week starting on November 30,2026 through February,12 2027 at a rate of $28/hour.  This person will be responsible for handling the day-to-day office needs for our Boston, MA office. These duties include a variety of responsibilities such as interacting with employees, visitors, and vendors. The Receptionist will work under the direction of the Office Manager to support the needs of the client service professionals.

How You’ll Spend Your Time:

- Opening the office each morning and preparing the reception area for the day, including reviewing the boardroom calendar and preparing for scheduled meetings.
- Greeting clients, vendors, and visitors in a professional and friendly manner and escorting them to the appropriate conference room.
- Answering incoming calls through Microsoft Teams and routing callers to the appropriate team member.
- Scheduling the boardroom and conference rooms and helping manage hoteling workstation availability.
- Picking up, sorting, and distributing incoming mail and packages throughout the office.
- Preparing and processing outgoing mail, UPS, FedEx, and other courier shipments as needed.
- Operating and maintaining the postage machine, including completing necessary system updates.
- Monitoring office inventory and ordering or replenishing office and kitchen supplies as needed.
- Stocking conference rooms and the kitchen with appropriate supplies and refreshments.
- Maintaining the reception area, boardroom, conference rooms, kitchen, and workstations to ensure they remain clean and organized.
- Watering and caring for office plants as needed.
- Handling general office upkeep and reporting maintenance or facilities-related issues to the appropriate contact.
- Setting up and cleaning up client meetings, lunches, dinners, and other office events.
- Assisting with meal ordering, including during busy season and for meetings or office events.
- Managing general administrative needs, including filing, scanning, copying, and other administrative support as requested.
- Supporting the Office Manager and client service professionals with additional day-to-day office needs as necessary.

The Kinds of People We Want to Talk to Have Many of The Following:

- 1 year of administrative experience, preferred
- 1-2 years’ experience in a professional services work environment preferred
- Advanced Microsoft Office skills
- Strong communication skills, both verbal and written
- High attention to detail, time management skills
- Excellent organizational skills with an ability to think proactively and prioritize work
- Desire and ability to work in a team environment

Physical Requirements:

- Lift/carry up to 10 lbs. Kneel, reach over shoulder or head, use step stool to place wall postings

The compensation for this position is $28/hour . In addition to the base compensation, Withum offers a competitive benefits package and bonus program (for eligible roles) based on individual and firm performance. Final offer amounts are based on multiple factors such as the specific role, hiring location, as well as the individual’s skills, experience and qualifications. For additional information on our benefits, visit our website at https://www.withum.com/careers/.

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WithumSmith+Brown, PC is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, (including pregnancy), genetic information, marital status, domestic partnership status, familial status, affectional or sexual orientation, gender identity, citizenship status, national origin, disability or handicap, veteran status, weight, height, or any other classification protected by federal, state, or local law.