A/P Clerk

Full-Cycle Accounts Payable Clerk

We are seeking a highly organized, detail-oriented, and dependable Full-Cycle Accounts Payable Clerk to join our accounting team. The ideal candidate will have experience managing high-volume accounts payable functions, meeting tight deadlines, and working effectively in a fast-paced environment.

This position requires strong organizational, communication, and problem-solving skills, along with the ability to manage multiple priorities while maintaining accuracy, efficiency, and confidentiality.

Key Competencies

The successful candidate will demonstrate the following competencies:

- Exceptional attention to detail and accuracy.

- Strong interpersonal and customer service skills.

- Excellent written and verbal communication skills.

- Strong organizational and problem-solving abilities.

- Ability to prioritize and manage multiple responsibilities.

- Sound judgment and discretion when handling confidential information.

- Effective time management and ability to meet strict deadlines.

- Ability to work independently and collaboratively in a team environment.

Essential Duties and Responsibilities

- Process vendor invoices and check requests, including reviewing, scanning, coding, entering, and verifying appropriate supporting documentation.

- Manage the preparation, processing, tracking, and mailing of vendor payments and checks.

- Prepare weekly to biweekly scheduled payment reports for invoice review and approval.

- Monitor vendor accounts, contracts, and recurring billings to ensure invoices are processed and payments remain current.

- Communicate professionally with vendors, property managers, and upper management regarding payment status, account inquiries, and other related matters.

- Research and resolve billing discrepancies, missing invoices, outstanding checks, and other accounts payable issues.

- Coordinate the setup, transfer, and maintenance of utility accounts.

- Establish and maintain automatic, electronic, and recurring vendor payments.

- Maintain and organize unpaid invoice files and supporting documentation.

- Process vendor address changes for new and existing associations.

- Request, collect, and track vendor W-9 forms and assist with the preparation and processing of annual 1099 forms.

- Establish, update, and maintain accurate vendor records and contact information in Sage Intacct, QuickBooks Online, and R365.

- Perform additional accounting and administrative duties as assigned.

Qualifications

Minimum Qualifications

- Minimum of three years of accounting or accounts payable experience in a high-volume environment.

- High school diploma or equivalent required.

- Working knowledge of accounts payable procedures and accounting practices.

- Intermediate proficiency in Microsoft Word, Excel, and Outlook.

- Experience operating standard office equipment, including copiers, fax machines, and multi-line telephone systems.

- Strong customer service and vendor communication skills.

- Accurate and efficient data entry skills.

- Ability to work flexible hours and overtime as needed .

Work Environment and Expectations

The successful candidate must be comfortable working in a fast-paced accounting environment with high invoice volumes and strict payment deadlines. The position requires flexibility, initiative, accuracy, and the ability to adapt to changing priorities while maintaining a high level of professionalism and customer service.

Preferred Qualifications

- Experience with Sage Intacct.

- Experience with QuickBooks Online yet not required.

- Experience with R365 (Restaurant365) yet not required .