About this role
Position Summary
We are seeking a highly organized, proactive, and resourceful Corporate Administrator & Office Manager to support the Office, while ensuring smooth day-to-day operations of the corporate office. This role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
This is a full-time, in-person position based in Dallas, TX. Candidates must be able to work on-site and should reside within a reasonable commuting distance of the Dallas location. Remote work and relocation assistance are not available for this position.
Key Responsibilities
Executive Support (Primary Focus)
- Provide high-level administrative support to the President, including calendar management, travel coordination, expense reporting, and meeting preparation.
- Act as a gatekeeper and liaison between leadership and internal/external stakeholders.
- Prepare and edit correspondence, presentations, and reports.
- Coordinate board meetings, leadership offsites, and confidential projects.
- Manage sensitive information with discretion and professionalism.
Office Management
- Oversee daily office operations, including supplies, vendor relationships, and facility maintenance.
- Serve as the point of contact for building management and office services.
- Ensure a welcoming and efficient office environment for employees and guests.
- Support onboarding logistics for new hires (workspace setup, access, etc.).
Corporate Administration
- Assist with internal communications and company-wide initiatives.
- Maintain corporate records, contracts, and compliance documentation.
- Support HR and Finance teams with administrative tasks as needed.
- Coordinate company events, meetings, and team-building activities.
Qualifications
- 5+ years of experience in executive support, office management, or corporate administration.
- Strong organizational and multitasking skills with attention to detail.
- Excellent written and verbal communication.
- Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams).
- Ability to handle confidential information with integrity.
- Professional demeanor and customer service orientation.
Be You. Be Aptar
Aptar is an equal opportunity employer. We believe that a diverse workforce is key to our success. We welcome applications from all members of society irrespective of age, sex, disability, sexual orientation, race, religion, or belief.