Administrator (Petrochemical Projects) - Saudi Arabia

Eram Talent is hiring on behalf of its leading Petrochemical client for an Administrator (Petrochemical Projects) to support engineering departments and major petrochemical projects.

The client is seeking an experienced administrative and engineering project support professional with a strong background in petrochemical project environments, department administration, document control, engineering systems support, and contractor coordination. The successful candidate will be responsible for managing day-to-day departmental administrative activities, coordinating office operations, supporting project documentation and Management of Change (MOC) processes, facilitating employee onboarding and procurement activities, and providing second-line support for engineering applications. The role will also involve coordinating with IT teams, contractors, and engineering stakeholders to ensure efficient workflows, compliance with document control procedures, engineering standards, EHS requirements, and corporate policies while maintaining smooth departmental operations and supporting overall project execution.

Key Responsibilities

- Office administration activities for a dept of approx. 20 persons – Proactive, organizing dept admin, maintaining the office flow.
- Maintaining and organizing the temporary office location at Sadara or at a contractor office.
- Ensuring smooth onboarding of new employees with initial activities.
- Raising small purchase orders for equipment, PPE, etc.
- Issuing formal communications to contractors.
- Organizing logistics for the department, such as transportations, meetings conference rooms.
- Organizing recognition events, lunches etc.
- Back-up cover for a dept document control technician.
- Maintain professional and technical knowledge through workshops, publications, professional networks, and technical societies.
- Assist in organising training sessions for operators, engineers, and technicians.
- Provide second-line application support, identify root causes, troubleshoot issues, and restore proper operation.
- Escalate unresolved application issues to the appropriate solution provider.
- Provide Project, MOC, and Work Order support and technical assistance within the Engineering System Design Environment.
- Maintain document, data, and deliverable-format standards with discipline SMEs and ensure requirements are included in documents for internal and external engineering work.
- Coordinate with IT to improve engineering-application performance and maintain compatibility with the corporate software and hardware infrastructure.
- Provide engineering-system access in accordance with intellectual-property requirements.
- Ensure compliance with EH&S guidelines, regulatory requirements, and permit requirements.
- Matching of department work hours will be required, requiring some overtime in the role.
- Perform other job-related activities requested by the immediate supervisor or manager.

Requirements

- Two-year associate technical degree in a relevant field.
- Minimum 3 years of experience across phases of chemical or petrochemical projects.
- Certificates or credentials in office-based systems.
- Administration experience leading office admin activities in a fast paced department.
- Experience of document control procedures and activities.
- Very organized, proactive and willing to keep the department organized.