About this role
Job Purpose
Responsible for planning and controlling materials in an optimum manner to provide the maximum service level to customers at a predetermined level and minimum cost. Drive operational inventory excellence, maintain adequate stock levels in line with business objectives, and continuously develop innovative ways to improve inventory management across the business.
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Key Accountabilities
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Inventory Management
- Manage and control overall inventory management processes and activities, ensuring systematic and orderly operations, including inventory categorization, classification, stock levels, variety control, and performance metrics.
- Evaluate and recommend assortment and secondary planning activities for each category and location to optimize inventory costs.
- Develop and implement inventory optimization strategies, including vendor-managed inventory and non-committal long-term price agreements.
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Inventory Ordering and Control
- Manage inventory ordering activities to ensure the correct materials are ordered on time and at the right cost, with the required approvals and timely delivery.
- Classify inventory using appropriate categories and indicators, including ABC, XYZ, monthly stock movement, and consumption rates.
- Review inventory levels against demand, vendor lead times, and material criticality to establish appropriate reorder levels.
- Assess inventory velocity and determine economic order quantities to support inventory-turn targets while optimizing costs.
- Collaborate with end-user departments and vendors to ensure timely and accurate demand forecasting.
- Supervise technical evaluations following the strategic sourcing process to ensure materials align with the master data catalogue.
- Manage material replenishment and ordering processes.
- Review end-user requests and facilitate transfers between stores when materials are available elsewhere or under a different category.
- Supervise studies of slow-moving and non-moving items.
- Coordinate with other ADNOC Group companies to source available materials directly from other operating companies where appropriate.
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Material Engineering
- Manage material catalogue creation and update material categorizations based on UNSPSC, NATO Supply Classification, or an equivalent classification system.
- Identify alternative suppliers and substitute materials for critical, limited-source, and high-value materials and spare parts.
- Manage item master data through product catalogues and physical inspections.
- Ensure stock items are free from duplication and redundancy.
- Supervise project SPIR material reviews, cataloguing, and technical inspections.
- Define material specifications and evaluate alternative sources and substitutes in coordination with end-user and maintenance departments.
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Materials and Inventory Performance Management
- Develop the section’s KPIs based on corporate and divisional strategies and evaluate their contribution to strategic objectives.
- Track inventory performance and recommend actions relating to zero or excess stock, discrepancies, slow-moving stock, redundant stock, stock losses, fill rate, returns, inventory turnover, and backorder rates.
- Oversee periodic studies relating to slow-moving, non-moving, and critical materials and propose appropriate stock-reduction action plans.
- Direct materials-management improvement plans covering site operations and the supply base, supported by appropriate metrics and action plans.
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Investigation and Audit
- Review and analyse audit reports, provide justification where applicable, and direct corrective and preventive actions in line with management approval.
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Training and Communication
- Oversee the training of end users on the CIDS system and material-cataloguing applications.
- Act as the first point of contact for business-process assistance and system navigation to support operational efficiency.
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Management and Operational Responsibilities
- Plan and supervise section personnel and resources to achieve departmental objectives efficiently and cost-effectively.
- Develop employees’ knowledge and competencies and support PDPs, succession planning, talent pipelines, and Emiratization targets.
- Support budget preparation, monitor expenditure, and address significant variances.
- Implement approved policies, processes, systems, standards, procedures, and internal controls.
- Monitor individual and section performance against approved KPIs and Balanced Scorecard requirements.
- Review and recommend an effective organizational structure for the section.
- Encourage innovation, change management, and continuous process improvement in line with ISO standards.
- Maintain compliance with HSE policies, applicable legislation, sustainability guidelines, international standards, and ADNOC Codes of Practice.
- Prepare accurate and timely MIS and progress reports for management.
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Minimum Requirements
- Education: Bachelor’s degree in Engineering, Material Management, or Inventory Management.
- Experience: At least 10 years of experience in the oil and gas industry within inventory and materials management, including three to four years in a managerial role.
- Professional certification: CIPS or an equivalent professional certification.