Junior Community Coordinator

About Stella Stays

At Stella Stays, we believe that great experiences go beyond the places we stay. We're passionate about creating connections, building communities and bringing people together through exciting events and experiences.

We're looking for an enthusiastic, outgoing and hands-on Junior Community Coordinator to support our Community Team in delivering memorable experiences for our residents and wider community.

If you're someone who loves meeting people, organising activities, coming up with fresh ideas and isn't afraid to roll up your sleeves and get involved, this could be the perfect opportunity for you.

The Role

This is a hands-on support role for someone who enjoys being involved in the planning and preparation of events, helping bring ideas to life and making sure everything runs smoothly.

You'll work closely with the Community Team, supporting the coordination and execution of events, activities, collaborations and community initiatives across our properties.

From preparing event spaces and arranging supplies to coordinating with vendors, welcoming guests and assisting with event set-ups, you'll play an important part in creating great experiences for our community.

No two days will look the same, and we're looking for someone proactive, positive, organised and happy to get stuck in.

What You'll Be Doing

1. Event Preparation & On-the-Day Support

- Support the Community Team with the planning and preparation of events and community activities.
- Assist with sourcing supplies, arranging materials, coordinating deliveries and preparing event spaces.
- Get hands-on with event set-ups, decorations, styling and breakdowns.
- Help ensure all event requirements are ready and organised ahead of time.
- Be present at events to assist with operations, welcome guests and support the team wherever needed.
- Help manage last-minute requests and ensure events run smoothly.

2. Partnerships & Collaborations Support

- Assist the Community Team with researching potential local partners, businesses, suppliers and activity providers.
- Help coordinate existing partnerships and collaborations.
- Support the organisation of joint events, activities and community initiatives.
- Assist with communication and follow-ups with external vendors and partners.
- Bring forward interesting ideas for potential collaborations and new experiences.

3. Community Activities & New Experiences

- Support the team in introducing new activities, experiences and initiatives for our residents.
- Research local activities, trends and ideas that could be brought into the Stella Stays community.
- Help organise and prepare materials for community events and activations.
- Interact with residents and guests, helping create a welcoming and engaging environment.
- Gather feedback and share ideas with the team on how we can improve our community offering.

4. Coordination & Administration

- Assist with event schedules, bookings, guest lists and registrations.
- Help maintain event checklists, schedules and supplier information.
- Coordinate with internal teams to ensure event requirements are communicated.
- Assist with tracking event supplies, inventory and expenses.
- Support post-event feedback and general administrative tasks.

Who We're Looking For

- Ideally 1-2 years of experience in events, hospitality, community management or a similar role.
- A genuine interest in events, people, hospitality and community building.
- Excellent organisational skills and attention to detail.
- A positive, energetic and proactive attitude.
- Someone who is happy to get hands-on with event preparations and set-ups.
- Good communication and interpersonal skills.
- Comfortable interacting with residents, suppliers and external partners.
- Resourceful, adaptable and willing to learn.
- Able to multitask and support different requirements as they arise.
- A team player who is happy to assist wherever needed.

Working Arrangements & Flexibility

Flexibility is essential given the nature of this role and the events calendar.

- A combination of office-based work and on-site support across Stella Stays locations.
- Working hours will vary depending on event schedules and community activities.
- Availability during evenings, weekends and occasional public holidays will be required.
- The ability to adapt working hours to support event preparations and on-the-day requirements is essential.
- Ideally based in or around Barsha Heights (Tecom) or nearby areas for ease of travel between locations.
- A driving licence and access to a car would be a strong advantage.

Your Personality Matters!

We're looking for someone who:

- Is outgoing, friendly and genuinely enjoys being around people.
- Has a can-do attitude and is always willing to lend a hand.
- Loves being involved in events and bringing ideas to life.
- Is organised, reliable and takes initiative.
- Doesn't mind getting their hands dirty and being involved in the practical side of events.
- Is curious, creative and excited to learn.
- Can think on their feet and adapt when plans change.
- Brings positive energy and enthusiasm to the team.

Why Join Stella Stays?

This is a great opportunity to get involved in the exciting world of community building, events and hospitality. You'll work alongside an experienced Community Team, gain exposure to different aspects of event coordination and have the opportunity to bring your own ideas to life as you grow with the business.

If you're energetic, love people, enjoy being part of the action and are always up for helping make something happen, we'd love to hear from you!