Shipping And Receiving Coordinator

Job Title: Shipping and Receiving Coordinator Job Description
The Shipping and Receiving Coordinator plays a key role in supporting shipping and warehouse operations for a well-established manufacturing and distribution organization in the the person, TN area. This full-time, onsite position focuses on coordinating outbound shipments, preparing accurate shipping documentation, working closely with drivers and warehouse personnel, and ensuring customer orders are shipped correctly and on time. The role is ideal for someone with prior experience in shipping, receiving, warehouse administration, or logistics who thrives in a fast-paced environment and enjoys maintaining organized, efficient processes.
Responsibilities
- Prepare customer orders for shipment and verify each order for accuracy and completeness before release.
- Generate and distribute pick lists and other shipping paperwork to warehouse personnel to support timely order fulfillment.
- Prepare Bills of Lading and all required documentation for outbound shipments, ensuring compliance with company procedures.
- Coordinate scheduled pickups and outbound shipments with drivers, carriers, warehouse staff, and internal teams to keep freight moving efficiently.
- Check drivers in and out, verify identification and shipment information, and direct drivers to the appropriate pickup or loading locations.
- Monitor outbound orders and promptly communicate changes, shortages, cancellations, or other shipping issues to relevant departments.
- Process RMAs and returns, including performing inventory counts and making accurate inventory adjustments in the system.
- Enter shipment and order information into internal systems with a high level of accuracy and attention to detail.
- Perform load checks as needed to confirm shipping accuracy and ensure that orders match documentation and customer requirements.
- Scan, organize, and maintain shipping records and documentation in an orderly and accessible manner.
- Prepare small-parcel shipments as needed, including packaging, labeling, and documentation.
- Support receiving activities by verifying incoming shipments against purchase orders and identifying shortages, damages, or discrepancies.
- Maintain timely and clear communication with warehouse leadership and other departments to resolve issues and keep shipments on schedule.
- Follow all company safety, quality, and food-safety procedures, including GMP and SQF compliance requirements.
- Assist with additional warehouse or shipping responsibilities as needed to support overall operational efficiency.
Essential Skills
- High school diploma or equivalent is required.
- At least 1 year of experience in shipping, receiving, warehouse, or logistics is preferred.
- Demonstrated experience preparing shipping documentation, including Bills of Lading, is strongly preferred.
- Proficiency with Microsoft Office, particularly Excel and Outlook, to manage shipping information and communication.
- Basic computer and data entry skills, including the ability to use standard office equipment.
- Basic math skills to verify quantities, perform counts, and support inventory control.
- Strong attention to detail and organizational skills to maintain accurate records and documentation.
- Ability to communicate effectively with drivers, warehouse employees, supervisors, and other departments.
- Ability to adjust to changing priorities and work additional hours when business needs require.
- Self-motivated and dependable, with the ability to work independently while meeting deadlines.
- Experience in shipping and receiving operations and inventory control within a manufacturing or distribution environment.
Additional Skills & Qualifications
- Background in inventory control and order verification is beneficial.
- Experience working in a manufacturing or distribution facility is a plus.
- Comfort working in a fast-paced environment with shifting priorities.
- Strong problem-solving skills and the ability to resolve shipping and receiving issues quickly.
- Ability to build positive working relationships with drivers, carriers, and internal teams.
- Commitment to following quality, safety, and food-safety standards, including GMP and SQF guidelines.
Work Environment
This role is based onsite in a manufacturing and distribution environment in the the person, TN area. The Shipping and Receiving Coordinator works closely with warehouse staff, drivers, and internal teams in a fast-paced setting focused on efficient movement of goods. The position involves regular use of computers, Microsoft Office applications such as Excel and Outlook, standard office equipment, and warehouse documentation tools. Work is performed in and around warehouse and shipping areas where attention to safety, quality, and food-safety procedures, including GMP and SQF compliance, is essential. Hours are full-time, with the need to adjust to changing priorities and occasionally work additional hours based on business demands. Appropriate work attire is expected to align with warehouse safety and cleanliness standards.
Job Type & Location
This is a Contract to Hire position based out of La Vergne, TN.
Pay and Benefits
The pay range for this position is $22.00 - $27.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract to Hire position based out of La Vergne, TN.
Application Deadline
This position is anticipated to close on Nov 25, 2026.
Workplace Type
This is a fully onsite position in La Vergne,TN.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.