Principal Document Controller

About us

Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.

Purpose of the role

You will be responsible for managing the Document Control function across large and complex projects, ensuring that all project documentation is accurately registered, controlled, maintained, and issued through the Electronic Document Management System (EDMS).

You will take ownership of the accuracy and integrity of the project document database, ensuring that every document and drawing, including all revisions, is properly recorded and that the required metadata is captured throughout the project lifecycle. This includes maintaining a comprehensive history of documentation issued to each Company, providing a reliable and auditable record of project information.

Where required, you will also provide specialist support for document management systems, helping teams resolve technical issues, improve processes, and make effective use of available tools and technologies.

Through your technical expertise, independent judgment, and collaborative approach, you will help establish consistent document control standards, minimize information management risks, and support the efficient execution of project deliverables.

Core Responsibilities

You will be responsible for:

- Leading project document control activities: Manage the Document Control function for large and complex projects, ensuring that documentation workflows, procedures, and controls are consistently applied throughout the project lifecycle.
- Maintaining document integrity: Ensure the project document database accurately captures all documents and drawings, including every revision, transmittal, issue status, and required metadata.
- Managing document distribution: Coordinate the receipt, registration, review, tracking, and controlled issue of project documentation through the EDMS, ensuring that information is distributed to the appropriate stakeholders and Companies in accordance with project requirements.
- Overseeing revision control: Maintain complete and accurate revision histories, ensuring that current and superseded documents are correctly identified and that project teams have access to the appropriate information.
- Ensuring traceability and compliance: Maintain a reliable record of every document issued to each Company throughout the project, supporting contractual requirements, project governance, auditability, and information security.
- Providing technical leadership: Apply advanced document control knowledge to interpret complex requirements, resolve challenging issues, and determine appropriate courses of action in line with established organizational policies, procedures, and project objectives.
- Supporting EDMS functionality: Act as a technical resource for document management systems, assisting with system configuration, troubleshooting, process improvements, and the effective use of document control tools.
- Driving process improvements: Identify opportunities to improve document control workflows, systems, and procedures, contributing to the development and implementation of more efficient and consistent ways of working.
- Collaborating across project teams: Work closely with engineering, project management, procurement, construction, clients, contractors, and other stakeholders to ensure document control requirements are understood and effectively implemented.
- Providing guidance and support: Share technical knowledge, provide instruction on document control methods, and support less experienced team members. Where required, provide work direction and review completed assignments to ensure quality and consistency.
- Managing complex assignments independently: Exercise sound judgment when addressing difficult or unusual document control challenges, seeking technical guidance when appropriate and escalating matters that require additional support.
- Promoting continuous improvement: Contribute to a culture of accountability, collaboration, and quality by encouraging consistent document management practices and sharing knowledge across the project organization

What you’ll bring to the role

You will bring a strong background in document control, advanced technical expertise, and the confidence to manage complex project requirements with minimal supervision. You will understand the importance of accurate project information and take pride in maintaining high standards of document integrity, consistency, and traceability.

Qualifications and experience

- Technical school qualification or equivalent relevant education, training, and experience.
- At least seven years of relevant experience in document control, preferably within engineering, construction, energy, chemicals, resources, or other project-driven environments.
- Demonstrated experience managing document control activities on large-scale or complex projects.
- Strong working knowledge of Electronic Document Management Systems (EDMS) and project document control processes.
- Proven experience managing large document registers, revision histories, transmittals, metadata, and document distribution records.
- Experience supporting project teams and coordinating document deliverables across multiple disciplines, stakeholders, and Companies.
- Demonstrated ability to work independently, manage competing priorities, and exercise sound judgment when resolving complex technical and operational challenges.

Technical knowledge and skills

- Advanced understanding of document control principles, systems, processes, and industry practices.
- Strong knowledge of document lifecycle management, including document receipt, registration, classification, review, approval, revision, distribution, and archiving.
- Ability to maintain accurate and comprehensive document databases, ensuring all required metadata and revision information are captured.
- Experience working with document numbering conventions, transmittal processes, document registers, and project-specific document control procedures.
- Ability to troubleshoot EDMS issues, support system users, and identify opportunities to improve system performance and functionality.
- Confidence in interpreting project specifications, contractual documentation requirements, and document control procedures.
- Strong attention to detail and the ability to identify inconsistencies, gaps, and potential risks within project documentation.
- Ability to contribute to the development and implementation of improved systems, processes, and tools.

Communication and collaboration

- Strong communication skills, with the ability to explain complex document control requirements clearly and confidently to technical and non-technical stakeholders.
- Ability to build productive working relationships across multidisciplinary teams, clients, contractors, and project stakeholders.
- Confidence in providing technical guidance, influencing stakeholders, and addressing challenging or sensitive matters professionally.
- Ability to share knowledge, mentor colleagues, and provide practical instruction on document control methods and systems.
- A collaborative mindset, with the ability to work effectively across different teams, functions, and geographical locations.

Personal attributes

- A proactive and solutions-focused approach, with the confidence to take ownership of complex assignments and drive them through to completion.
- Excellent organizational skills and the ability to manage multiple priorities without compromising accuracy or quality.
- Strong analytical and problem-solving capabilities, supported by sound technical judgment.
- A commitment to continuous improvement and a willingness to explore better ways of working.
- A high level of accountability, professionalism, and integrity when managing sensitive and business-critical project information.
- Adaptability and resilience when working in a dynamic project environment with changing priorities and deadlines.

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here.

And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.