About this role
Job Summary
Spectrum Reach® provides custom advertising solutions for local, regional and national clients. Spectrum Reach creates scalable advertising and marketing services driven by aggregated and de-identified data insights and award-winning creative services. Spectrum Reach helps businesses of all sizes reach anyone, anywhere, on any screen. Additional information about Spectrum Reach can be found at https://www.spectrumreach.com.
SUMMARY
This position is responsible for supporting VP’s and above by managing all aspects of their day-to-day activities including schedule, travel arrangements, correspondence, messages and communication with internal and external contacts. Represent the company at the highest level during frequent contacts with leaders of the business organizations and employees. Completes numerous special projects at request.
Responsibilities
DUTIES & RESPONSIBILITIES
- Actively and consistently support all efforts to simplify and enhance the customer experience.
- Manages supporting executives' correspondence, including e-mails, phone calls, letters and visitors; answer routine and some complex inquiries and obtain and furnish information on behalf of supporting executives; prioritizes supporting executives' incoming communications to ensure they are aware of key issues.
- Prepares supporting executives for travel, public events and speaking engagements by compiling relevant information and contributing content to composition of presentations, speeches or other correspondence.
- Organizes and prepares complex documents requiring the integration of multiple office technology and software applications.
- Acts as the supporting executives’ resource for word processing, PowerPoint and spreadsheet application.
- Prepares and maintains confidential information and data.
- Schedules and maintains calendar of appointments, meetings, travel itineraries and coordinate related arrangements.
- Performs comprehensive event planning and coordination function, including determining attendees, flow of information to attendees, equipment, staffing, catering, location, etc.
- May oversee some administrative functions for the office.
- Performs other duties as requested by supervisor.
Qualifications
QUALIFICATIONS
- 3+ years of Executive Admin experience
- Solid expertise in the use of Microsoft Office applications including Word, Excel and PowerPoint
- Ability to handle multiple projects and tasks
- Ability to maintain confidentiality of information
- Ability to prioritize and organize effectively
- Ability to communicate orally and in writing in a clear and straightforward manner
- Ability to show judgment and initiative and to accomplish job duties
- Ability to use personal computer and software applications (i.e. MS Word, Excel, PowerPoint, Outlook, etc.)
- Ability to work independently