Senior Administrator, Talent Development & Learning

Are you looking to join one of Greater Toronto’s Top 2026 Employers (https://reviews.canadastop100.com/top-employer-oma) ?

The Ontario Medical Association (OMA) advocates for and supports doctors, seeking to strengthen their leadership role in caring for patients. We continually seek to be the trusted voice in transforming Ontario’s health-care system by courageously pursuing best practices, new ideas, solutions, and opportunities to improve.

Job summary
The Senior Administrator, Talent Development & Learning, plays a central role in advancing the organisation’s learning culture. This position manages learning technologies, oversees training logistics, and coordinates cross-departmental learning initiatives. The coordinator supports the delivery of effective training solutions by maintaining learning management systems, administering LinkedIn Learning, analysing training data, and ensuring the seamless execution of learning events. The role acts as a point of contact for internal teams and external vendors, supporting procurement, finance processes, and post-implementation evaluations.

How you will make a difference

LMS and LinkedIn Learning Administration  
- Maintain and update the Learning Management System (LMS), ensuring accurate course records and user data.  
- Administer LinkedIn Learning, including user enrolments, tracking completion rates, generating reports, and troubleshooting access issues.

Training Data Analysis and Strategic Planning  
- Leverage learning technologies to collect, analyse, and report on training data to assess program effectiveness and inform strategic planning.  
- Prepare regular dashboards and reports for management and stakeholders.

Cross-Departmental and Vendor Coordination  
- Coordinate with internal departments to identify training needs, align learning initiatives, and ensure organisation-wide consistency.  
- Liaise with external training vendors to schedule sessions, negotiate terms, and ensure quality standards.  
 
Procurement and Finance Support  
- Support procurement processes for external training solutions, including preparing documentation, obtaining quotes, and tracking invoices.  
- Collaborate with the finance team to process payments and maintain vendor records.  
 
Event and Logistics Management  
- Plan and coordinate logistics for in-person, virtual, and hybrid training events, including venue booking, technology setup, and resource distribution.  
- Manage participant communications, registrations, and post-event evaluations.  
 
Stakeholder Collaboration and Communications  
- Serve as a primary contact for employees, department leads, and external partners regarding learning and development matters.  
- Draft and distribute clear communications about available training, schedules, and outcomes.  
 
Training Delivery and Post-Implementation Evaluation 
- Support the facilitation and delivery of training sessions as required. 
- Conduct post-implementation evaluations to measure effectiveness and gather feedback for continuous improvement. 
 
Administrative Support & Other 
- Maintain accurate records, files, and documentation for all learning and development activities. 
- Provide general administrative and logistical support to the Talent Development & Learning team as needed to support People & Culture initiatives.

Requirements that are important to us
- Post-secondary education in Human Resources, Education, Business Administration, or a related field. 
- Two to three (2-3) years of relevant experience.
- Certified Human Resources Professional (CHRP), and/or Certified Training and Development Professional (CTDP) is an asset.
- Experience with Learning Management Systems (e.g., Cornerstone, Moodle, or similar) and LinkedIn Learning administration. 
- Strong analytical skills with the ability to gather and interpret training data. 
- Excellent organisational and time management skills. 
- Demonstrated ability to coordinate projects and collaborate with diverse teams. 
- Strong written and verbal communication skills. 
- Experience supporting procurement and finance processes is an asset. 
- Proficiency in Microsoft Office Suite and web-based communication tools. 
- Ability to manage multiple priorities and adapt to changing demands. 
- Attention to detail and commitment to confidentiality. 
 
The OMA has moved to a permanent hybrid work environment. As such, the individual in this position will be required to work a minimum number of days in our Toronto office.

What do we have to offer you?
- A work environment whose values are to be respectful, bold, responsive, and transparent in our work and our behaviours
- A fantastic opportunity to grow with the team and help shape the strategic direction of the OMA, its members and the health-care system
- An organization that is committed to the equity, diversity and inclusion principles of humility, accountability, collaboration, courage and integrity
- A commitment to growth and development through paid professional development and continuous in-house learning
- A friendly and flexible hybrid work environment
- Competitive total rewards package including a hiring salary range of $54,965-$58,400 plus pension plan and a bonus program
- Exceptional group benefits package, including a spending account and a robust wellness program
- An organization that has been recognized as a Greater Toronto’s Top Employers (https://reviews.canadastop100.com/top-employer-oma) for six consecutive years.

As a condition of employment, OMA conducts background checks and reference checks for all open positions.

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We're excited to share this opportunity, which is for an existing vacancy on our team.  Kindly be advised that our recruitment process does not involve the use of Artificial Intelligence.

The Ontario Medical Association is strongly committed to diversity within its community and welcomes applications from racialized persons/persons of colour, women, Indigenous People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas. In accordance with the AODA Act, accommodation will be provided throughout the recruitment process to applicants with disabilities.