About this role
The Executive Assistant provides high-level administrative support to executive leadership, managing schedules, communications, meetings, and travel arrangements. This position also supports legal and corporate administration, including contract coordination, legal documentation, confidential record-keeping, compliance tracking, and communication with outside legal counsel, employees, and business partners. Requires exceptional organization, professionalism, discretion, and confidentiality.
REQUIREMENTS AND QUALIFICATIONS
- High school diploma or GED
- Experience supporting a General Counsel, legal executives, or a corporate Legal Department is preferred
- High level of discretion and professionalism in handling confidential and sensitive information
- Professional appearance and disposition
- Strong written and verbal communication skills; ability to draft and edit professional documents
- Must be able to convey messages to employees clearly & quickly
- Detail-oriented, problem solver
- Outstanding customer service skills
- Must be a team player, self-motivated
- Extensive computer Data Entry experience
- Must be able to work in an active, social atmosphere without being distracted
DUTIES AND RESPONSIBILITIES
- Prepare, draft, proofread, and format business correspondence, reports, presentations, memorandums, and other executive communications
- Provide administrative support to the legal department and outside legal counsel, including preparation, organization, and maintenance of legal documents and records
- Assist with contract administration, including routing agreements for review and approval, tracking signatures, renewals, expiration dates, and maintaining executed contracts
- Maintain confidential corporate, legal, financial, and personnel-related files and documentation
- Assist with corporate compliance, business licenses, insurance documentation, regulatory filings, and other administrative requirements
- Coordinate and maintain documentation related to employee matters, investigations, claims, and other confidential HR or legal matters as directed
- Track important deadlines, follow up on outstanding assignments, and coordinate special projects and executive initiatives
- Perform other administrative, legal coordination, and executive support duties as assigned by executive leadership
BENEFITS
- Health, dental and vision coverage for employee
- 401kKPlan
- Paid time off
- Paid training, growth opportunities
- Employee vehicle purchase plans
- Discounts on products and services
- Long-term job security
Compensation $70k - $80k/ annually (Depending on experience)
We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.