Production Manager K-12 and Tech Theater, Upper School

The Harker School is looking for a production manager to lead event production in the Rothschild Performing Arts Center and coordinate productions across our upper, middle and lower school campuses.

In this role, you'll partner with technical directors in every division, keep the K–12 production calendar running smoothly, and help students discover the craft behind the curtain by teaching a yearlong technical theater class and serving as an upper school advisor. If you're an organized, collaborative theater professional who enjoys working with students and colleagues alike, we'd love to hear from you.

- Position: Full-time, school-year faculty position (exempt)

- Reports to: Director of Performing Arts, K–12

- Location: The Harker School, San Jose

Position Summary

The production manager, K–12, and technical theater, upper school, plans, oversees and produces all events in the Rothschild Performing Arts Center during the academic year. The position also oversees the official school calendar process for all K–12 productions and events, including attending meetings, coordinating dates, and establishing and maintaining the K–12 calendar system. To ensure a well-articulated K–12 program, this individual manages and coordinates logistics, equipment and personnel with all technical directors in the upper, middle and lower school divisions. This individual will also work on a variety of productions on all campuses as needed, with a focus on the upper school.

The responsibilities outlined below reflect the scope of this position. As with any leadership role at Harker, we expect the individual entrusted with these responsibilities to approach them with a deep commitment to excellence and a strong sense of ownership, always seeking opportunities for growth and improvement. The list of responsibilities outlined here reflects the scope of the role, but not the mindset we hope you bring to it. True leadership at Harker is grounded in service, a willingness to invest the time and care each task deserves, and a steadfast dedication to guiding and supporting others. These qualities define not only this position, but every leadership role within our community.

##

Qualifications

Education and Experience

- Experience working in an educational environment at the college or high school level, or in professional theater.

- Any combination of education and experience equivalent to a bachelor's degree in theater arts, theater production or a related field and three years of theater production experience.

Other Qualifications

Knowledge and Areas of Expertise

- Technical theater and event production in both educational and professional settings

- Budget preparation and control

- Theater terminology, union rules, and applicable laws, rules and regulations governing event production

- Stage management procedures and production crew operations

- Interpersonal skills that demonstrate tact, patience and courtesy

- Excellent oral and written communication skills

- Principles and practices of administration, supervision and training

- Computer operation and use of assigned software

Abilities and Skills

- Communicate rules, regulations, policies and procedures clearly.

- Build and sustain effective working relationships, coordinate closely with colleagues across all divisions and departments, and draw energy from working together.

- Analyze situations accurately and determine an effective course of action.

- Manage crises and emergencies as needed.

- Meet schedules and deadlines.

- Work independently with minimal direction.

- Manage schedules and calendars and be able to multitask.

Primary Responsibilities

Under the direction of the director of performing arts, K–12:

- Plan, oversee and produce all events in the Rothschild Performing Arts Center during the academic year.

- Oversee the calendar process (WHC) for all K–12 productions and events, including attending meetings, coordinating dates, and establishing and maintaining the K–12 calendar system.

- Analyze technical labor and supply needs and determine budgets for productions, campus activities and community events.

- Supervise and evaluate the performance of assigned personnel.

- Manage and coordinate logistics, equipment and personnel with the technical directors in the lower and middle school divisions and the assistant technical director.

- Teach a yearlong technical theater class.

- Serve as an upper school advisor.

Representative Duties

- Plan, oversee and produce theater and dance department shows from pre-production through the opening and closing of each production.

- Interview and hire outside designers and personnel for other specialized roles.

- Schedule and conduct production meetings.

- Analyze technical labor and supply needs and determine production budgets.

- Manage show budgets, track expenditures, issue purchase requisitions and initiate budget transfers as needed.

- Oversee event scheduling for the Patil Theater.

- Coordinate and provide on-site production and technical support for additional schoolwide events, including but not limited to the Research Symposium, Day of Understanding, parent welcome events, business and entrepreneurship events, and others as required.

- Schedule production staff for events, rehearsals and work calls.

- Meet with other departments, clubs and student organizations to determine the logistics and feasibility of supporting their events.

- Prepare technical labor estimates, including front-of-house staffing needs.

- Supervise and evaluate the performance of production staff.

- Assign duties to full-time staff and part-time crew for productions, special projects, and repair and maintenance activities.

- Communicate with administrators, personnel and contractors to coordinate activities and programs, resolve issues and initiate repairs as needed.

- Communicate with and advise touring artists, technical directors and company managers to ensure that production requirements and expectations are met.

- Research technical theater equipment for rental or purchase for productions.

- Solicit bids from vendors for major purchases.

- Operate a computer and other office equipment as assigned.

- Attend meetings and perform other related duties as assigned.

- With advance notice, be available as needed before the start of the school year to assist with setting up for beginning-of-year events.

- Coordinate and support additional events around campus needing production support.

- Build, oversee and maintain the K–12 budget and payroll for all production details.

Our Mission

Our mission is to educate students for success at college and beyond, and to foster kindness, respect, and integrity within a safe and nurturing environment. We achieve academic excellence through the development of intellectual curiosity, personal accountability, and love of learning. Our comprehensive program and exceptional faculty and staff help students discover, develop, and enjoy their unique talents. We honor individuality, embrace diversity, and promote leadership and service, preparing students to take their place as global citizens.

Compensation

Pay for this position is determined according to The Harker School's established pay scale and is based on relevant education and experience, as evaluated by the Human Resources Department. The posted pay range reflects the full pay scale for this position. While the maximum rate is included for transparency, most new hires can expect to fall within the lower to middle portion of the pay scale based on their qualifications and experience. This position is eligible for Harker's comprehensive benefits package.