Corporate Board Secretarial Specialist

Corporate Board Secretarial Specialist
Hong Kong
Monday – Friday, 09:00 – 18:00
Hybrid

Intro
You will be a member in our team responsible to provide professional company secretarial services with core areas of responsibility.

Some of the things you’ll be doing:

Corporate Secretarial

• Prepare and file annual returns, business registrations, and statutory forms with the Companies Registry and other regulatory bodies

• Maintain statutory books and records, including registers of members, directors, charges, and secretaries

• Monitor compliance deadlines and ensure timely completion of compliance obligations.

• Prepare and review board resolutions, minutes, written resolutions and other corporate governance documentation.

• Act as the jurisdictional subject matter expert by providing technical guidance on local company law, regulatory requirements, and corporate governance matters.

• Support the team in resolving complex technical queries and ensuring consistent application of internal policies and procedures.

Client Onboarding & KYC Governance

• Conduct detailed reviews of KYC, due diligence, and client onboarding documentation.

• Coordinate onboarding activities with Compliance, Risk, Sales, and operational teams.

• Ensure onboarding processes comply with internal policies and regulatory requirements.

• Identify and escalate onboarding risks, documentation gaps, and compliance concerns.

• Track onboarding progress and ensure timely completion of all onboarding requirements.

Coordination with Local Offices & Global Stakeholders

• Act as the primary liaison between APAC teams, local offices, and Global Subsidiary Coordinators.

• Coordinate information gathering for governance, compliance, entity management, and corporate actions.

• Drive follow-up actions and ensure prompt resolution of outstanding requests.

• Support cross-border communication and coordination for multinational client structures.

• Facilitate collaboration between regional and global stakeholders to meet client expectations.

What technical skills, experience, and qualifications do you need?

• Degree or diploma holder in business administration/corporate governance or a related discipline

• Minimum of 3 years related Corporate Secretarial experience in a professional firm or law firm

• Experience in handling SPV / fund portfolio is preferred

• HKCGI/CGI membership will be an advantage

• Excellent written and spoken in English and Chinese (i.e. Mandarin and Cantonese)

• Meticulous, pro-active, attentive to details, self-motivated, keen to learn

• Able to adapt in new challenges and with good communication skills