Executive Assistant

Proxima, part of the global leader Bain & Company, is a well-established management consulting firm specializing in procurement. We’re looking for an experienced and proactive Executive Assistant to join our Chicago team and provide high-level support to Senior Vice Presidents across our US business.With offices in London, Leeds, Cardiff, Düsseldorf, Chicago, Singapore, Melbourne, Sydney, Kuala Lumpur, and Hong Kong, we combine global reach with local expertise. If you excel at managing complex schedules, building strong relationships, and keeping operations running smoothly, this role is an exciting opportunity to showcase your skills and work within a growing organization.We’re looking for someone with around five years of Executive Assistant or similar experience who is comfortable working in a fast-paced environment. You’ll manage busy schedules, coordinate domestic and international travel, work closely with internal and external stakeholders, and help keep day-to-day priorities moving smoothly.The role will be temporary to permanent.Key ResponsibilitiesProvide executive and administrative support to multiple senior leaders across our US businessManage complex calendars, meetings, business commitments, and follow-up actionsServe as the liaison and point of contact for the Bain administrative services team as appropriateLiaise extensively with internal teams and external business contactsArrange international and domestic travel and hotel reservationsCoordinate meeting logistics and other administrative requirementsEnsure all expenses are claimed on a monthly basisSupport other Executive Assistants and administrative colleagues when neededAssist with meeting rooms, catering, clients, visitors, and other Chicago office needs as requiredProvide additional administrative and operational support across the business as neededWhat We’re Looking ForAround 5 years of Executive Assistant or comparable senior administrative experienceExperience supporting senior-level stakeholdersExcellent organizational and time-management skillsStrong attention to detailExperience managing complex calendars and travel arrangementsAbility to handle confidential information with discretionA proactive approach and the ability to anticipate what needs to happen nextConfidence communicating with senior stakeholders and external contactsAbility to work independently with minimal supervisionStrong Microsoft Office skills, particularly Outlook, Word, Excel, and PowerPointA positive, flexible, and collaborative approachWhy Join ProximaOur culture is collaborative, inclusive, and growth focused.We offer:Competitive salary and market-leading benefitsFlexible hybrid working based out of our Chicago officeA supportive, friendly environment with a global networkCommitment to well-being and social responsibilityOpportunities to join a wide range of company committees