Accounts Payable Specialist II

Overview:

The Accounts Payable Representative II performs a broad range of accounts payable and supplier-maintenance activities with increased independence, ownership, and judgment. The position is responsible for managing supplier statement reviews to help ensure supplier invoices are added to dealer accounts accurately and timely, resolving claims and more complex account issues, responding to stakeholder inquiries, maintaining supplier master data, and supporting accurate and timely payment and reconciliation processes.
The AP Representative II serves as a resource and escalation point for the AP Representative I, providing guidance on established procedures and assisting with more complex or unusual matters. The position applies sound judgment within established policies and internal controls and contributes to the accuracy, efficiency, and continuous improvement of accounts payable operations.

Primary Duties and Responsibilities:

Reconcile supplier statements and research invoice, credit, and payment discrepancies.
Receive, document, investigate, and resolve supplier claims.
Respond to supplier and internal stakeholder emails and questions within established service standards.
Communicate the status of open issues and follow assigned items through resolution.
Establish new suppliers in the system after confirming receipt of required documentation and approvals.
Compile supplier master-data and banking-information changes for Controller review.
Follow required verification, authorization, segregation-of-duties, and fraud-prevention controls for banking changes.
Review supplier documentation for accuracy, completeness, and compliance with company requirements.
Maintain complete, accurate, and audit-ready supplier records and supporting documentation.
Identify duplicate invoices, missing approvals, incorrect charges, and other transaction discrepancies.
Serve as an escalation resource for AP Representative I employees, suppliers, and internal stakeholders.
Support supplier payment cycles, account reconciliations, period-end close, audits, and special projects.
Identify recurring discrepancies, control concerns, and process gaps.
Recommend improvements to procedures, documentation, and supplier-service practices.
Assist with training, coaching, and quality reviews for AP Representative I employees.
Escalate financial risks, suspected fraud, unresolved payment issues, and policy exceptions to the AP Analyst or management.
Protect confidential supplier, banking, and company information.
Comply with company policies, financial controls, and accounts payable procedures.

Qualifications:
High school diploma or equivalent required.
Associate or bachelor’s degree in accounting, finance, business administration, or a related field preferred.
Two or more years of accounts payable or related financial operations experience preferred.
Demonstrated experience with supplier statement reconciliation, claims, supplier setup, and payment research.
Working knowledge of accounts payable principles, supplier master data, and financial controls.
Proficiency with Microsoft Outlook and Excel.
Ability to work independently and prioritize time-sensitive issues.
Strong written and verbal communication skills.
Ability to coach team members and provide clear procedural guidance.
Ability to handle confidential financial and banking information with discretion.