Administrative Assistant - PWD

Position: Administrative Assistant (PWD)

Location: Riyadh, Saudi Arabia

Employment Type: Full-Time

Saudization Commitment:

In alignment with the Kingdom’s Vision 2030 and national Saudization initiatives, this position is open exclusively to Saudi female nationals with a disability certified by the Ministry of Human Resources and Social Development (MHRSD) under the Mowaamah program, who are passionate about building careers in the energy and engineering sectors.

About CSI Global

CSI Global is a leading engineering consultancy specializing in Testing & Commissioning, Construction Management, MEP Engineering, QA/QC, Building Diagnostics, Fire & Life Safety, and Mission Critical Services. We support projects across commercial, industrial, healthcare, infrastructure, and data center sectors, delivering safe, reliable, and high-quality engineering solutions from design review through final handover. Through our subsidiary, Advance Technical Services (ATS), we also provide specialized MEP contracting, electrical testing, commissioning, TAB, and facility engineering services across Saudi Arabia.

Position Overview

We are seeking an Administrative Assistant to join our Head Office team in Riyadh, providing administrative support to HR and other departments and keeping our office facilities clean, organized, and ready for daily operations. The successful candidate will manage office records and supplies, coordinate with service providers and building management, and support company events and internal activities.

Key Responsibilities

Administrative Support

- Provide administrative support to HR and other departments as required.
- Maintain office records, documents, and filing systems.
- Prepare, print, scan, and photocopy documents.
- Coordinate office supplies and stationery requests.
- Monitor office supplies inventory and arrange replenishment.
- Assist with employee requests and general office administration.
- Coordinate internal meetings and arrange refreshments when required.
- Support document delivery and collection between departments.
- Follow up on administrative requests and pending tasks.

Office Management & Facilities

- Monitor office cleanliness and ensure the office is maintained in a clean and organized condition.
- Coordinate with cleaning staff and follow up on daily cleaning activities.
- Ensure meeting rooms, reception areas, and common areas are clean and ready for use.
- Follow up on office maintenance issues, including lighting, air conditioning, plumbing, and furniture.
- Report maintenance issues and coordinate with the relevant service providers.
- Monitor pantry supplies, drinking water, coffee, tea, and other office consumables.
- Ensure washrooms and common areas are properly maintained.
- Follow up on pest control, cleaning schedules, and other facility services when required.
- Monitor office equipment and report any malfunctions.
- Coordinate with building management regarding access cards, parking, and facility-related matters.
- Ensure office facilities are ready for daily operations.

General Administrative & Support Tasks

- Assist with company events, employee gatherings, and internal activities.
- Support the preparation of office reports and administrative records.
- Coordinate with vendors and service providers for office-related requirements.
- Maintain confidentiality of company information and documents.
- Perform other administrative duties as assigned by management.

Qualifications

- Holding a valid disability certificate issued by the Ministry of Human Resources and Social Development (MHRSD).
- Prior experience in administrative support or office coordination is an advantage.
- Good command of MS Office and document handling, including printing, scanning, and filing.
- Strong organizational, communication, and coordination skills.
- Ability to maintain confidentiality of company information and documents.