Total Rewards Analyst - Benefits & Leaves

About the opportunity

SWCA Environmental Consultants seeks a Total Rewards Analyst - Benefits & Leaves to join our Total Rewards and Human Resources teams.

This position will be responsible for managing leave of absence and reasonable accommodations for SWCA across a multi-state environment ensuring compliance with all relevant policies and governance. The position will also be responsible for administering key processes and projects within the broader benefits program, including employee wellness programs. Additionally, the position will analyze data and provide timely reporting and insights to support business decisions regarding SWCA’s Total Rewards package.

The successful individual will have experience in benefits, wellness, leaves, retirement plan administration, and federal, state, and local regulatory compliance. This is a full-time, regular (with benefits), salaried/exempt opportunity that is hybrid or distributed (=remote) eligible based out of our corporate Pheonix, AZ office location. The successful candidate will report to the Senior Total Rewards Manager - Benefits.

Application deadline : Applications will be accepted through November 16, 2026, at 5:00 PM PT.

What you will accomplish

- Implements and manages Total Rewards programs that are aligned with company goals and objectives to promote employee health and well-being. Ensures programs are competitive and meet the diverse needs of employees.

- Provides employee support and guidance in response to complex Total Rewards inquiries and expert guidance and support to HR team members and managers on compensation or benefits matters. Facilitates understanding and resolution of complex issues.

- Conducts research to resolve Total Rewards issues, discrepancies, or errors.

- Conducts comprehensive market analyses to ensure competitive and equitable Total Rewards structures.

- Analyzes and interprets data on Total Rewards program usage and effectiveness and enhances programs to improve employee satisfaction and retention.

- Communicates Total Rewards program details to employees to ensure understanding and engagement, including creating, reviewing, and managing employee-facing content.

- Delivers effective training programs to educate employees and leaders about Total Rewards offerings.

- Develops, reviews, and maintains department standard operating procedures, to ensure consistency and compliance in program administration.

- Oversees benefit enrollments and maintains benefits data with vendors/carriers.

- Develops and implements employee recognition programs to foster a culture of appreciation.

- Follows applicable federal, Tribal, state, local, industry, contractual, and company regulations, standards, and specifications.

- Performs related work as assigned.

Additional Job-Specific Responsibilities:

- Administers employee leave programs in a multi-state environment, including FMLA, state and local leave laws, parental leave, military leave, and company-sponsored leave, managing eligibility, documentation, timelines, and return-to-work procedures.

- Partners with HR Business Partners and operations leaders to coordinate the interactive process for ADA accommodation requests, ensuring timely, consistent, and well-documented outcomes.

- Administers and promotes employee wellness programs, including planning annual activities, coordinating with wellness vendors, and measuring program success.

- Develops and delivers communications and educational resources, including webinars, that promote awareness and participation in the company’s benefits, wellness, and leave programs. Serves as a resource to new, existing, and former employees.

- Supports the Total Rewards Manager with the day-to-day administration of employee benefit programs, including medical, dental, vision, life, disability, and retirement benefits. Researches and resolves complex benefit and leave questions, eligibility issues, claims, enrollment discrepancies, and vendor or carrier escalations in a timely manner.

- Supports annual open enrollment and employee life-event changes, including enrollment support and coordination with benefit vendors and carriers. Assists with implementation, administration, and user experience of the benefits enrollment platform in the Human Resources Information System (HRIS).

- Reviews and maintains benefit enrollment, eligibility, and leave of absence data in HR systems and vendor platforms. Performs reporting, auditing, and data requests, including HRIS data retrieval and vendor file feeds, to monitor program utilization and process monthly vendor billing, and support regulatory compliance.

- Develops, implements, and maintains benefits, leave, and accommodation Standard Operating Procedures (SOPs).

- May be called upon to assist other Total Rewards functions (e.g., compensation, HRIS, rewards).

Minimum Qualifications

Knowledge normally obtained through post-secondary education or training; bachelor's degree preferred. Three years of relevant, progressively responsible experience. Five years of related experience is preferred; or any equivalent combination of experience, performance, training, and/or education.

Experience and qualifications for success

- Three (3) years of relevant, progressively responsible experience supporting the administration of employee benefit programs, including health and welfare benefits.

- Experience administering leaves of absence and reasonable accommodations in a multi-state environment.

- Experience assisting employees with benefits questions, eligibility issues, enrollments, and qualifying life events.

- Experience working with benefit vendors, carriers, and internal HR partners to research and resolve benefit-related issues.

- Experience reviewing benefits and enrollment data for accuracy and resolving discrepancies.

- Working knowledge of employee benefits administration practices, including FMLA, ADA, multi-state leave laws, and the ability to understand, interpret, and apply applicable laws and regulations across multiple states.

Preferred Qualifications:

- Bachelor’s degree in human resources or a relevant field.

- Five (5) years of relevant, progressively responsible experience.

- Professional benefits or HR certification, such as CEBS, SHRM-CP, or PHR.

- Experience designing, promoting, and measuring success of wellness programs.

- Experience supporting annual open enrollment and related employee communications.

- Experience with benefits reporting, audits, and reconciliation activities.

- Experience working within an HRIS or benefits administration platform.

- Experience supporting a broad benefits portfolio, including medical, dental, vision, life, disability, and retirement programs.

Knowledge, Skills and Abilities:

- Strong teamwork and collaborative skills while delivering excellent customer service.

- Strong analytical and quantitative skills with complex data sets, models, and reports.

- Proficiency with HRIS and Excel, including formulas, pivot tables, and data analysis tools for reporting and data analysis.

- Meticulous attention to detail and organizational skills to support data integrity, accuracy, project management, and time management.

- Excellent written and verbal communication and interpersonal skills for effective collaboration with employees, internal partners, vendors, and carriers

Other Job Conditions

This position may require domestic travel, including travel by commercial airline. Candidates must be able to obtain and maintain all valid travel documents and identification required for work-related travel throughout the duration of employment.

Safety Expectations: Takes responsibility for team safety, developing safety plans (when applicable), and anticipating potential safety hazards.

Pay Range

SWCA is committed to salary equity and transparency. The expected pay range for this Phoenix, AZ-based position is $73,164.00 to $96,096.00 per year . Actual pay may vary based on experience, qualifications, geographic location, and other factors permitted by law. Eligible employees may also receive performance-based bonuses.

As a 100% employee owned company, we invest in your future. Our Total Rewards package includes an Employee Stock Ownership Plan, 401(k) with profit sharing, medical, dental, and vision coverage, paid time off, wellness programs, and professional development opportunities.

Closing

If you need accommodation due to a disability, please contact [email protected].

If you require assistance with the application process, please contact [email protected].

Use of Technology in Hiring

SWCA may use approved technology, including AI-assisted tools, to support parts of the application and recruiting process. All selection and hiring decisions are made by SWCA employees, and candidates are not selected or rejected by automated systems. We are committed to a fair, transparent, and human-centered hiring experience.

Candidate Use of AI

Candidates may use AI tools to help prepare application materials and interviews. However, all application materials, assessments, and interview responses must accurately reflect their own experience, skills, and qualifications. AI must not be used to fabricate experience, complete assessments on their behalf, or otherwise misrepresent their background or abilities.

Equal Opportunity Employer

SWCA Environmental Consultants is an Equal Opportunity Employer. We encourage applications from women, minorities, veterans, and individuals with disabilities. We are committed to creating an inclusive workplace where all employees can thrive.

SWCA continues to invest deeply in career development programs, delivering our award-winning Career Landscape support resources to accelerate the growth of our staff. We recognize the valuable skills and experiences our internal team members bring to SWCA’s continued success. Qualified internal candidates are encouraged to apply and will be seriously considered for this position. We believe in promoting from within, where possible, providing our existing employees with compelling opportunities to advance their careers.

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