Fabrication Administrator

The Fabrication Administrator (Data Entry Specialist) reviews customer material lists and accurately enters detailed job information into HydraLIST. The position logs, organizes, and prioritizes incoming jobs from branch locations and works with internal contacts to resolve questions or obtain missing information.

Essential Duties and Responsibilities

- Review customer material lists and related job information for completeness before entering jobs into HydraLIST.

- Enter detailed job and material information into HydraLIST and verify entries against the source documents.

- Log all incoming jobs and maintain accurate, up-to-date records.

- Manage and prioritize incoming jobs from multiple branch locations based on deadlines and established procedures.

- Follow up with branch teams and other internal contacts to clarify discrepancies, obtain missing information, and resolve questions that affect job entry.

- Escalate unresolved questions or competing priorities as needed.

Qualifications

Required Qualifications

- Previous experience performing detailed data entry.

- Basic computer and arithmetic skills and the ability to maintain accurate records.

- Ability to read material lists, follow established procedures, and identify missing or inconsistent information.

- Strong attention to detail and the ability to organize and prioritize multiple requests.

- Ability to communicate clearly with internal teams and follow through on open items.

Preferred Qualifications

- Experience in an industrial, manufacturing, or production environment.

- Experience with 10-key data entry.

Scope of Responsibility

This position follows established procedures and uses judgment to prioritize incoming work, identify incomplete job information, and determine when to seek clarification or escalate an issue. The role works primarily with internal branch and fabrication contacts.