Family Events & Field Trip Assistant (Oshkosh 20th Ave YMCA)

Schedule: primarily evenings and weekends, occasional weekday hours based on program and field trip needs.

The Family Events & Field Trip Assistant supports YMCA family events, youth programs, special events, and field trips by helping create a safe, welcoming, and enjoyable experience for children, youth, families, and guests. This position assists with event setup and cleanup, helps supervise and engage participants during activities, and provides general support to ensure events run smoothly.

Events may include community nights, special events, youth lock-ins, seasonal programs, and other YMCA activities. The position may also assist with hosting and facilitating weekday field trips for visiting groups.

This is an active, hands-on position that is well suited for someone who enjoys working with children and families, working as part of a team, and helping bring YMCA events to life.

Essential Duties & Responsibilities

- Assist with setting up and preparation for YMCA family events, youth events, youth lock-ins, and other special programs, including arranging tables, chairs, activities, decorations, equipment, and other event materials.

- Help set up, operate, and put away event equipment, including inflatable/bounce house equipment and other recreational materials.

- Assist with safely lifting, folding, carrying, and storing equipment weighing 50+ pounds.

- Welcome and interact with children, youth, families, and event participants in a friendly and positive manner.

- Monitor and supervise children and youth during activities and help maintain a safe and welcoming environment.

- Assist with games, crafts, activities, inflatables, and other event offerings.

- Participate in and help facilitate activities during youth lock-ins and other extended-duration events.

- Help explain activities and event rules to participants and encourage appropriate and respectful behavior.

- Provide general support to event staff and assist with participant questions and needs.

- Help monitor activity areas and notify the appropriate YMCA staff member of safety concerns, incidents, or other issues.

- Assist with event cleanup, including returning equipment and supplies to their designated locations, cleaning activity areas, taking down decorations, and resetting spaces.

- Assist with weekday field trips as needed, including helping welcome visiting groups, and helping with setup and cleanup.

- Maintain a professional, positive, and welcoming attitude when interacting with YMCA members, guests, families, and staff.

- Follow all YMCA policies and procedures, including safety, supervision, emergency, and child-protection guidelines.

- Attend required trainings and meetings.

- Perform other duties as assigned.

Qualifications

- Ability to work evenings and weekends on a regular basis, including occasional late-night or overnight youth events.

- Ability to work effectively with children, youth, families, and groups.

- Strong communication and interpersonal skills.

- Dependable, energetic, and comfortable working in an active environment.

- Ability to work as part of a team and take direction from event/program staff.

- Ability to safely lift, carry, fold, and move equipment weighing 50+ pounds.

- Ability to stand, walk, bend, kneel, and remain physically active for extended periods of time.

- Ability to maintain appropriate supervision and awareness of children and youth in an event setting.

Preferred:

- Previous experience working with children or youth.

- Experience in recreation, childcare, camps, education, events, or customer service.

- Experience working with groups or assisting with special events.

- CPR/AED and First Aid certification, or willingness to obtain certification.