Administrative Assistant, FamilySearch (Full-Time)

This position will report to and support the director but have responsibilities across the Engagement Division team. This role will assist in clerical and administrative duties, including managing calendars, planning effective and inspiring divisional meetings, coordinating appointments and meals, facilitating travel arrangements, and contributing to a collaborative and counsel-centered environment.

Ideal candidates for this role have a heart for service and can anticipate and meet needs of those they serve, understand how their efforts help in the greater work of the department and the Church, have excellent organizational and administrative skills, work with minimal supervision, excel in a fast-paced environment, and serve multiple customers simultaneously. Consistent and timely attention to deadlines is critical, as is organization, problem solving, prioritization and follow-through. As this position has frequent contact with executive leadership of the Church and external partners, this person must always present themselves in an extremely professional manner.

- Requires a high school diploma or equivalent plus two years of post-high school education or training and 6 years of related experience, or equivalent combination of education and experience.
- Prefer previous experience as an executive assistant to director-level positions.
- Able to manage multiple projects and assignments from more than one team member.
- Willingness to serve others with kindness with an eye for creating simple experiences for those being served, even when it makes it more difficult for yourself. Proactively goes the extra mile to discover and meet the needs of others in a professional setting.
- Thoroughly proficient in the use of Microsoft Office Suite including advanced skills in Teams, Outlook, Word, Excel, PowerPoint and OneNote required.
- Advanced office skills include excellent verbal and written communication skills, highly efficient with computerized business applications (spreadsheets, tables, forms, charts, etc.), good research, analytical and data summation skills, and advanced independent analysis and judgment.
- Has strong project coordination skills. Able to keep lists of action items, juggle many moving parts, and follow up with individuals through project completion.
- Effective in resolving most questions and problems and only referring the most complex issues to higher levels.
- Is detail-oriented, proactive, positive, interested in learning, a seeker of inspiration, flexible, and a high-output individual.
- Contributes to a culture of joy, teamwork and collaboration through positive interactions and attitude.
- Able to maintain confidentiality on sensitive matters.