Project Administrator

Job Title: Project Administrator Job Description
The Project Administrator will support architectural and project management teams by coordinating project documentation, schedules, communication, submittals, and administrative activities throughout the project lifecycle.
Responsibilities
- Provide day-to-day administrative and project coordination support to Project Managers and Project Architects.
- Maintain project files, drawings, specifications, correspondence, meeting minutes, and other project documentation.
- Assist with RFIs, submittals, change documentation, transmittals, and construction administration records.
- Support Project Managers with meeting preparation, agendas, meeting minutes, and follow-up items.
- Maintain project contact lists, consultant information, contracts, and related administrative records.
- Support document-control and quality-control processes to ensure current documents are properly organized and distributed.
- Attend weekly job-site meetings with the Construction Contractor.
- Review all the Construction Contractor's produced agenda and minutes and provide review comments or feedback to the Contracting Officer (CO) and COR.
Essential Skills
- Quality control and assurance expertise.
- Experience with construction oversight and inspection.
- Knowledge of Unified Facility Criteria, Air Force Instructions, Engineering Technical Letters.
- Report writing and administrative skills.
- Experience with construction inspection and executive orders.
- Familiarity with International Building Code and Architectural Barriers Act.
- Understanding of Sustainable Design and Development principles.
- Proficiency in data entry and administrative assistance.
- Previous experience with an architecture, engineering, construction, or consulting firm.
Additional Skills & Qualifications
- Familiarity with construction documents, drawings, specifications, RFIs, submittals, and change orders.
- Experience with Bluebeam, Newforma, Autodesk Construction Cloud, Procore, Deltek, or similar AEC project-management/document-control software.
- Familiarity with public-sector, federal, military, healthcare, or institutional projects.
- Basic understanding of architectural and engineering terminology.
Work Environment
The role is based in an office environment with a small team, offering hands-on collaboration across multiple aspects of projects.
Job Type & Location
This is a Contract to Hire position based out of Sacramento, CA.
Pay and Benefits
The pay range for this position is $35.00 - $40.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract to Hire position based out of Sacramento, CA.
Application Deadline
This position is anticipated to close on Nov 26, 2026.
Workplace Type
This is a fully onsite position in Sacramento,CA. About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without
regard to race, sex, age, color, religion, national origin, veteran status, disability,
sexual orientation, gender identity, genetic information or any characteristic protected
by law.

If you would like to request a reasonable accommodation, such as the modification or
adjustment of the job application process or interviewing process due to a disability,
please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the
city and county of San Francisco, we will consider for employment qualified applicants
with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a
condition of employment or continued employment. An employer who violates this law
shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process,
including sourcing, screening, and evaluating candidates. AI helps assess applications
and qualifications, but final decisions are made by our hiring team. By applying, you
acknowledge and agree that your application may be reviewed using AI tools.