Executive Assistant, North America Marketing

Executive Assistant, North America Marketing

Description -

About the role

We are looking for a proactive, resourceful Executive Assistant to provide shared support to two leaders within HP’s North America Marketing organization. This role helps leaders and their teams operate effectively through strong calendar management, seamless travel coordination, accurate administrative processes and engaging team activities.

The ideal candidate anticipates needs, manages competing priorities and takes ownership of resolving issues. You bring sound judgment, attention to detail and a practical approach to problem solving, building strong relationships across teams to keep work moving.

Key responsibilities

- Executive and calendar support: Manage complex calendars across time zones, prioritize meeting requests, resolve scheduling conflicts and protect time for business priorities. Coordinate agendas, meeting materials and follow-up actions.
- Shared support and prioritization: Balance the needs of two leaders, clarify priorities and communicate proactively to ensure reliable, consistent support.
- Travel management: Own end-to-end domestic and international travel arrangements, including bookings, itineraries, ground transportation and logistics. Anticipate requirements, manage changes and process expense reports accurately and on time.
- Purchasing and billing: Coordinate purchase requests, purchase orders, vendor documentation and invoice processing, ensuring accuracy and timely completion in line with company policies.
- Issue resolution: Work with Finance, Procurement and vendors to resolve invoicing discrepancies, payment delays and administrative issues. Identify recurring problems and improve processes to reduce delays.
- Team engagement: Coordinate team-building activities, recognition moments, internal engagement initiatives and team meetings, including planning, communications, logistics and budget tracking.
- Reporting and presentations: Create and maintain Excel trackers, reports and PowerPoint presentations. Organize information clearly and ensure materials are accurate, current and ready for use.
- Proactive operational support: Anticipate needs, identify gaps and recommend practical improvements that save time and help the organization run more efficiently.
- Confidentiality: Handle sensitive business, organizational and personnel information with discretion and professionalism.

Experience and qualifications

- Experience providing executive or senior administrative support, ideally supporting multiple leaders in a complex organization.
- Strong organizational skills and the ability to manage competing priorities with sound judgment.
- Experience coordinating travel, expenses, purchasing and invoice processing.
- Proficiency in Microsoft Outlook, Excel, PowerPoint and Teams.
- Clear written and verbal communication skills, with the ability to work effectively across functions, cultures and time zones.
- Strong attention to detail and follow-through, with ownership from initial request through resolution.
- A proactive, service-oriented mindset and the confidence to ask questions, flag risks and solve problems independently.

What success looks like

Leaders are well prepared and able to focus on their highest priorities. Calendars and travel run smoothly, purchasing and invoices are processed accurately and on time, and team activities strengthen connection and engagement. Administrative issues are anticipated, resolved and used as opportunities to improve how the team works.

Job -
Administration

Schedule -
Full time

Shift -
No shift premium (Mexico)

Travel -

Relocation -

Equal Opportunity Employer (EEO) -

HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).

Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.

For more information, review HP’s   EEO Policy or read about your rights as an applicant under the law here: “ Know Your Rights: Workplace Discrimination is Illegal "