Contracts and Grants Supervisor

The Department of Medicine is looking to hire a Contracts and Grants Supervisor to oversee the Department’s pre- and post-award research administration operations. Under the general direction of Department leadership, this position will supervise research administration staff responsible for managing intra- and extramurally funded research awards, provide guidance on sponsored research activities, and ensure effective support and compliance for Department Principal Investigators (PIs).

The Contracts and Grants Supervisor will collaborate with faculty, departmental leadership, and research administration partners to support the successful management of the Department’s research portfolio. The ideal candidate will bring experience in contracts and grants administration, strong organizational and leadership skills, and the ability to thrive in a complex academic medical center environment.

Annual range: $80,700.00-$168,500.00

Required:

- Bachelor’s Degree and/or equivalent combination of education and experience.
- Minimum one (1) year of supervisory or management experience, including staff oversight, training, performance management, and development.
- Minimum two (2) years of related experience in research administration.
- Demonstrated experience as an effective team leader and supervisor.
- Strong knowledge of financial and accounting concepts, including basic framework of the Profit & Loss, Balance Sheet, and Cash Flow.
- High level of ethics, integrity, discretion, and confidentiality.
- Strong interpersonal skills, service orientation, ability to multi-task effectively in a varied, high-volume environment, judgment and decision-making, reasoning, ability to develop original ideas to solve problems, and effective verbal and written communication skills.

Interpersonal skills to effectively communicate information in a timely, professional manner and establish and maintain cooperative and effective working relationships with students, staff, faculty, external collaborators, and administration and to work as a member of a team.

Ability to set priorities and complete ongoing tasks with competing deadlines, with frequent interruptions, to meet the programmatic and financial needs of PIs and the department, while complying with University and funding agency policies and regulations.

Analytical skills to assess financial information, define problems, formulate logical solutions, develop alternative solutions, make recommendations, and initiate corrective actions.

Close attention to detail to ensure accuracy in a fast-paced, fluctuating workload environment.

Organization skills to create and maintain administrative and financial files effectively as well as independently balance the various tasks to ensure deadlines are met.

Demonstrated proficiency with Adobe and Microsoft suite software, especially Excel and PowerPoint, to perform daily tasks efficiently and accurately.

Mathematical skills for the preparation of complex calculations and forecasts and to identify and resolve complicated financial scenarios.

Working knowledge of various financial concepts, research administration policies and procedures, and contract and grant funding agency guidelines.
Comprehensive Knowledge of federal, state and non-profit sponsor regulations, policies, requirements, procedures and areas of interest. (this position requires knowledge of clinical trials and human subjects research related regulations, policies, and requirements.)

As a condition of employment , the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
Current/former UC employees are subject to a personnel file review.