About this role
Affiliate Relations Specialist
Vehicles for Charity (VFC)
Position Summary
The Affiliate Relations Specialist is responsible for expanding Vehicles for Charitys vehicle donation program by identifying, recruiting, and developing relationships with nonprofit affiliates nationwide. This position manages the affiliate on boarding process, maintains strong relationships with existing affiliates, and identifies opportunities to increase vehicle donations and revenue.
The ideal candidate is proactive, organized, relationship-oriented, and comfortable with outreach, sales, and occasional out-of-state travel.
Essential Duties and Responsibilities
Business Development and Affiliate Recruitment
- Identify, research, and recruit new nonprofit affiliates to participate in Vehicles for Charitys vehicle donation program.
- Develop and implement strategies to increase affiliate partnerships and vehicle donation volume.
- Build and maintain relationships with nonprofit organizations, community leaders, and potential partners.
- Attend charity events, conferences, networking functions, and industry events to promote VFC and generate new affiliate opportunities.
- Travel domestically as needed to attend events, meet with affiliates, and develop new business relationships.
Affiliate Onboarding and Administration
- Coordinate the onboarding of new affiliates into VFC systems, including the website and online portal.
- Collect, review, and maintain required affiliate documentation, including IRS 501(c) status letters and signed agreements.
- Ensure affiliate records and supporting documentation are complete, accurate, and maintained in accordance with VFC policies and audit requirements.
- Coordinate the creation and distribution of affiliate-specific donor thank-you letters and related materials.
- Ensure new affiliates receive the information and resources needed to successfully promote their vehicle donation programs.
Affiliate Relationship Management
- Maintain regular communication with assigned affiliates to ensure accurate and up-to-date organizational information.
- Conduct quarterly check-ins with affiliates to review donation activity, identify challenges, and encourage continued program participation.
- Respond promptly to affiliate questions, requests, and concerns.
- Monitor affiliate engagement and identify opportunities to improve donation flow and strengthen partnerships.
- Update affiliate contact information, program details, and records as needed.
Revenue Growth and Program Development
- Identify and recommend new ideas, strategies, and initiatives to increase vehicle donations and program revenue.
- Monitor affiliate performance and donation trends to identify opportunities for growth.
- Develop outreach and engagement strategies to reactivate inactive affiliates and increase participation among existing partners.
- Collaborate with management to implement business development initiatives and achieve organizational growth goals.
Reporting and Accountability
- Submit weekly reports to management outlining accomplishments, outreach activities, new affiliate prospects, affiliate onboarding progress, and other key performance indicators.
- Maintain accurate records of sales activities, affiliate communications, and business development opportunities.
- Track progress toward established affiliate recruitment and vehicle donation goals.
Schedule and Work Environment
- Full-time, Monday through Friday, Preferably 8-5pm
- Occasional out-of-state travel, including overnight stays, may be required.
- Primarily office-based, with opportunities for networking and in-person affiliate engagement.
Performance Expectations
Success in this position will be measured by:
- Number of new affiliates recruited and successfully onboarded.
- Growth in vehicle donations and revenue from assigned affiliates.
- Affiliate retention, engagement, and satisfaction.
- Accuracy and completeness of affiliate documentation and records.
- Consistency and quality of weekly reporting and business development activities.
Qualifications
Qualifications
- Previous experience in sales, business development, account management, or nonprofit relationship management preferred.
- Excellent verbal and written communication skills.
- Strong organizational skills and attention to detail.
- Ability to build and maintain professional relationships.
- Self-motivated with the ability to work independently and manage multiple priorities.
- Comfortable with outreach, networking, and presenting information to potential partners.
- Proficient in Microsoft Office and general computer applications; experience with CRM or database systems preferred.
- Ability to travel domestically, including overnight travel as needed.
- Valid driver's license and ability to meet travel requirements.