Emergency Management Specialist

Summary:

The Emergency Management Specialist I is a key driver of university preparedness and resilience. Reporting to the Director, this position coordinates day-to-day maintenance of emergency plans, administers readiness systems, and assists in designing and delivering exercises and training. During campus emergencies and special events, the specialist serves on the Incident Management Team, delivering critical situational awareness, documentation, and logistical support.

Ideal Candidate Statement:

This entry-level opportunity is ideal for a proactive, mission-driven professional interested in building a career in emergency management. Relevant experience may come from emergency preparedness, public safety, healthcare, higher education, environmental health and safety, or business continuity. The ideal candidate is a deliberate communicator and active listener who translates technical guidance into actionable plans, builds consensus across diverse stakeholders, and brings a collaborative, customer-service-minded approach to strengthening campus preparedness and resilience.

Special Instructions to Applicants:

All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in PDF format to avoid any formatting issues. A writing sample may be requested later in the interview process.

Workplace Requirements:

This role is classified as an Essential On-Campus Position, requiring daily on-site presence to perform its vital functions effectively. During the departmental staff are required to report to campus within one hour's notice, as directed, to ensure the management of emergency operations. Staff must remain accessible to leadership and fulfill the responsibilities necessary to maintain institutional functions. Some incidents and events will require on-site work during evenings or weekends with little notice.

Workplace Location:

This position is exclusively on-site, requiring all duties to be performed in person at Rice's main campus. The work schedule may vary to meet the needs of the department or campus and may include holidays, nights, and weekends. Per Rice policy 440 , work arrangements may be subject to change.

Annual Hiring Range: $52,896 to $60,800 *Exempt (salaried) positions under FLSA are not eligible for overtime.

Minimum Requirements:

- Bachelor's degree In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year for year basis may be substituted.

- 1 year of related experience (e.g., in disaster planning, response, or recovery)

Skills:

- Communication skills with the ability t o deliver engaging presentations
- Writing skills, including technical documentation
- Technical abilities, including maintaining complex long documents
- Ability to analyze and resolve problems collaboratively
- Ability to independently manage multi-departmental projects, meet deadlines, and communicate changes to affected parties
- Ability to make decisions and function effectively in stressful situations

Preferences:

- Experience with WebEOC
- Completion of FEMA IS-100, IS-200, IS-700, and IS-800. G-300 and G-400 preferred, or should be completed within your first year.
- Digital literacy, including advanced document formatting, and familiarity with web content management or emergency mass-notification systems.

Essential Functions:

- Develops and maintains emergency-response and mass-notification software templates, tools, and operating procedures
- Develops and maintains contact lists, SOPs, SOGs, policies, critical documents, and web-based document systems
- Helps identify planning teams, coordinate planning meetings, and draft plans
- Conducts outreach to the university community through social media, websites, email, outreach fairs, and events. This could include developing and delivering engaging presentations, covering emergency-related topics.
- Assists with exercise design, exercise coordination, development of after-action reviews, and management of improvement plans
- Serves on the Incident Management Team
- Assists in developing and delivering training to members of the Rice community
- Attends meetings as directed to support university-wide collaboration and coordination
- Attends meetings external to the university, as directed by emergency management leadership, to build and maintain regional partnerships
- Collaborates with incident-response personnel to identify and resolve potential emergency-management issues
- Performs all other duties as assigned

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
Rice Mission and Values : Mission and Values | Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University’s Human Resources Office via email at [email protected] for support.

If you have any additional questions, please email us at [email protected] . Thank you for your interest in employment with Rice University.