Events Assistant

THE OPPORTUNITY

Reel Works is seeking a part-time Events Assistant to provide hands-on administrative and logistical support for fundraising events and community engagement activities. This position is ideal for an organized, detail-oriented individual who enjoys working behind the scenes to bring events to life and contributing to a mission-driven organization.

Reports To : Events Manager

Term : Temporary, part-time position through June 2027; start date to be confirmed

Compensation : $20–$25 per hour, ~15 hours per week, with additional pre-approved hours during peak event periods, based on organizational needs and employee availability

Benefits : Accrued sick leave, Professional development opportunities available

Location : This position requires the ability to work a hybrid and agreed-upon schedule. This included one (1) in-person day per week at our Brooklyn office and in-person work at NYC events. Occasional evening or weekend work may be required to support event activities and will be scheduled in advance. This position requires candidates to be based in the New York City Metro area. Candidates must be authorized to work in the United States.

Application Deadline:  November 20, 2026

Estimated Start Date : As soon as possible

ABOUT THE ORGANIZATION

Change the storytellers, change the world! At Reel Works, we believe talent is everywhere, but opportunity is not. Reel Works was founded in 2001 to encourage young people to share their stories through filmmaking.  Our work has since expanded to help build a more inclusive media industry and provide emerging talent with the mentorship, skills, and professional networks needed to succeed. Our mission is to educate, train, and mentor emerging talent from all backgrounds to succeed in the media industry. Through the power of storytelling and workforce development, we remove barriers to entry, unlock creative potential, and equip young people and emerging professionals with the tools to thrive in a rapidly evolving media industry.

Our workforce development program, MediaMKRS, was launched by Reel Works in 2019 to address the crisis of inclusion in the media industry with a goal to diversify the media landscape and create equitable solutions. MediaMKRS educates and empowers individuals from diverse backgrounds to succeed in the media industry through comprehensive training, hands-on work experiences, networking opportunities, and unparalleled access to industry professionals needed for a thriving career. To learn more visit reelworks.org and mediamkrs.org.

THE POSITION

Under the supervision of the Events Manager, the Events Assistant will support the mission and vision of Reel Works by providing administrative, logistical, and on-site support for fundraising events and community engagement activities. The role will assist with event preparation, guest coordination, event-day operations, and post-event follow-up to help create welcoming, well-organized experiences that connect young filmmakers, students, and supporters with Reel Works' mission. This position is ideal for someone who is organized, dependable, and enjoys working collaboratively to bring events to life.

WHAT YOU’LL DO

Event Production

- Coordinate approved vendor arrangements from confirmation through delivery, maintaining quotes, requirements, deadlines, and readiness checks while flagging outstanding needs for manager review

- Prepare event schedules, supplies, signage, name badges, and other production materials as assigned

- Support setup, check-in, day-of coordination, and loadout at assigned events

Guest and Partner Operations

- Maintain RSVP and guest lists, prepare registration materials, and send approved logistical information to guests and partners

- Prepare staff and volunteer briefing materials and keep event contact lists current

- Assist with assigned sponsor recognition and fulfillment activities, including preparing materials and tracking completion; refer financial terms and relationship decisions to the Events Manager

Reporting and Organization

- Maintain event tracking documents and checklists, including vendor confirmations, supply needs, guest updates, and outstanding tasks

- Assist with post-event administrative tasks and event closeout checklist, including attendance records, receipts, organizing event materials, and unresolved items

- Track supplies and inventory, coordinate returns, and organize materials for upcoming events

Event Participation: The proposed event calendar includes:

- Reel Works Film Festival. November 22, 2026

- MediaMKRS Summit. February 5, 2027

- Outcalt and Reel Works Gala. spring 2027

QUALIFICATIONS

We welcome applicants with experience supporting events, administrative projects, or production coordination. A strong candidate will:

- Have experience supporting events, administrative activities, or logistical coordination; relevant volunteer, internship, or other hands-on experience is welcome

- Be organized, dependable, detail-oriented, and able to manage assigned tasks and deadlines

- Communicate clearly and professionally with guests, vendors, partners, and staff

- Work effectively both independently and collaboratively, following directions, taking initiative, and asking questions when needed

- Be comfortable using Google Docs, Sheets, and Drive; experience with Asana and Canva is helpful but not required

- Demonstrate a commitment to Reel Works' mission and core values of Growth, Accountability, Community, Self-Expression, Equity, and Impact

- Be available for scheduled in-person event shifts, including occasional evenings and weekends

Reel Works is an equal opportunity employer committed to creating and developing an inclusive staff team. BIPOC, people with intersecting identities - LGBTQIA+, women and non-binary people, people living with disabilities and others with lived experience being part of marginalized communities are strongly encouraged to apply.

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations,  the application for all positions at Reel Works includes the option to respond to questions regarding gender, ethnicity, disability, and veteran status ( learn more here) . This information will not be used as selection criteria in connection with any employment decisions, and will be used solely as permitted by state and federal law. Self-reporting of personal identifiers is voluntary. While we appreciate your cooperation as we aim to ensure we attract a diverse candidate pool, we respect your right to decide whether to share your personally identifiable information. If you'd rather not share this information, feel free to select "Decline to Answer".

Reel Works is committed to protecting and respecting your privacy. For information about when and why we collect personal information on candidates, and how we keep it secure see our  privacy policy .